Business Office HR Coordinator (Harlem YMCA)

YMCA of Greater New York•Manhattan, NY

3d•Onsite

About The Position

The Harlem YMCA is seeking a Business Office HR Coordinator to provide daily human resources and payroll support, as well as support in some areas of financial business, to the branch. The position works under the supervision of the Business Manager. The coordinator processes employment and volunteer documentation, supports screening and onboarding, maintains employee and volunteer files, assists staff with leave and benefits matters, and helps track required staff training. The role also supports branch financial operations, including deposits, reconciliations, accounts payable, purchasing card documentation, financial reporting, and records management. Additional duties include providing administrative backup, helping maintain office equipment and computers, managing office supplies, and submitting HelpDesk tickets.

Requirements

Bachelor’s degree or equivalent work experience.
One to two years of experience in bookkeeping and/or administrative assistance.
Strong computer skills.
Detail-oriented, with the ability to manage multiple projects simultaneously and handle a high volume of work.
Excellent customer service and communication skills.

Nice To Haves

Knowledge of Human Resources.
Knowledge of HRIS.

Responsibilities

Process employment and volunteer documents, including entering screening information into applicable systems and assisting with Youth & Family screening and agency processing.
Assist with new-hire orientations and paperwork reviews for new or rehired staff, and maintain supplies of new-hire packets and status-change forms.
Enter data accurately and promptly into CONNECT: HR and maintain and file employee and volunteer records.
Assist the supervisor with timely notifications and support for leave requests, medical plan changes, benefits information, employment verification requests, unemployment claims, and Workers' Compensation claims.
Provide staff with requested vacation, sick, and personal benefit information, and provide overviews of health insurance, retirement, and direct deposit.
Track branch staff training completions to support compliance with required training.
Assist with daily deposits, bank and credit card reconciliation, and financial reporting.
Resolve and track chargebacks.
Assist with processing accounts payable vouchers and invoices, reconciling them with the Accounts Payable system, and updating AP and PO tracking reports.
Run open PO and Income-On-Hold reports and notify branch staff.
Assist with petty cash, receipt audits, and preparation of Accounts Payable reimbursement vouchers.
Collect purchasing card documents and submit them to the Association Office.
Distribute financial reports to branch department heads.
Maintain branch business office records, including vendor files and archives, in accordance with file-retention guidelines.
Assist with government contract record-keeping and timely agency reporting.
Provide backup for branch Administrative Assistants, including assisting department heads and distributing mail.
Assist with maintaining office equipment and computers, ordering and managing equipment supplies, creating and submitting HelpDesk tickets, and managing office supply inventory.