Business Office HR Coordinator (La Central YMCA)

YMCA of Greater New York•Bronx, NY

9d•Onsite

About The Position

The La Central YMCA is seeking a Business Office HR Coordinator to provide daily Human Resources and Payroll support, as well as support in some areas of Financial Business, to the branch. The position works under the supervision of the Business Manager. The coordinator processes employee and volunteer documents, supports new-hire orientations and benefits information, maintains employee and volunteer files, assists with leave and employment-related requests, and tracks staff training completions. The role also supports branch financial operations, including deposits, reconciliations, accounts payable, purchasing-card documentation, financial reporting, petty cash, and government contract records. Additional duties include providing backup administrative support, helping maintain office equipment and computers, submitting HelpDesk tickets, and managing office supplies.

Requirements

Bachelor’s degree or equivalent work experience.
One to two years of experience in bookkeeping and/or administrative assistance.
Strong computer skills.
Detail-oriented, with the ability to manage multiple projects simultaneously.
Ability to handle a high volume of work.
Excellent customer service and communication skills.

Nice To Haves

Knowledge of Human Resources.
Knowledge of HRIS.

Responsibilities

Process employment and volunteer documents, including entering screenings into applicable systems and assisting with Youth & Family screening and agency processing.
Assist with new-hire orientations and paperwork reviews for new or rehired staff, and maintain supplies of new-hire packets and status-change forms.
Complete timely and accurate data entry in CONNECT: HR and assist with maintaining and filing employee and volunteer records.
Assist the supervisor with staff notifications and requests related to leave, medical plan changes, benefits, employment verification, unemployment claims, and Workers' Compensation claims.
Track completion of required branch staff training, including child abuse prevention, harassment prevention, cybersecurity awareness, active assailant, and time-clock training.
Assist with daily deposits, bank and credit card reconciliations, and financial reporting.
Resolve and track chargebacks.
Assist with accounts payable vouchers and invoices, reconcile them with the Accounts Payable system, and update AP and PO tracking reports.
Run open purchase order and Income-On-Hold reports and notify branch staff.
Assist with petty cash, receipt audits, and preparation of Accounts Payable reimbursement vouchers.
Collect purchasing-card documents and submit them to the Association Office.
Distribute financial reports to branch department heads.
Maintain branch business office records, vendor files, and archives according to File Retention guidelines.
Assist with government contract record-keeping and timely agency reporting.
Back up branch Administrative Assistants, including assisting department heads and distributing mail.
Help maintain office equipment and computers, order and manage equipment supplies, create and submit HelpDesk tickets, and manage office-supply inventory.