Business Office Coordinator - Office Manager

Otterbein SeniorLife • Gahanna, OH

3d • $20 - $23

About The Position

The Business Office Coordinator is responsible for the daily business office needs, including payroll, human resources administration, the Resident Trust Fund, and other accounting functions. The role includes coordinating office and employee records, supporting billing and reconciliation tasks, and serving as a corporate business/support liaison. The posted rate is $19.50–$23 per hour, based on experience.

Requirements

• 1–5 years of related work experience.
• Word and Excel computer skills.
• UltiPro computer skills are listed, but are not required.

Nice To Haves

• Post-secondary education, preferably with marketing or human resources experience.
• Notary Public certification; preferred but not required.
• Payroll experience is strongly preferred, ideally with UltiPro software.

Responsibilities

• Process bi-weekly payroll.
• Provide new-hire orientation, including paperwork, fingerprinting, background checks, licensure verification, and reference checks.
• Maintain and audit employee files.
• Maintain the workers’ compensation system, background check log, and OSHA log.
• Complete new-hire and termination processes.
• Provide support and follow-through with unemployment issues.
• Collect and maintain elder assistant schedules for state documentation purposes.
• Code invoices and billing, and reconcile benefits bills.
• Ensure applications and marketing materials are easily available.
• Reconcile petty cash and resident funds monthly.
• Maintain attendance and tardiness system documentation.
• Ensure postage is readily available.
• Maintain and order office supplies.
• Maintain the Medical Supply Ordering System, including new-hire entry, monthly billing, and non-clinical product entry.
• Serve as the corporate business/support liaison.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed