Business Office Coordinator

Aviata Health Group•South Daytona, FL

1d•Onsite

About The Position

The Business Office Coordinator manages the facility’s accounts receivable system and coordinates business office operations. The role includes handling resident trust funds and insurance premium payments, coordinating census and Medical Pending documentation, supporting billing and payer processes, and assisting residents, families, and vendors with payment concerns. The position is based at Aviata at South Daytona in South Daytona, Florida.

Requirements

High school diploma or equivalent.
At least three years of experience in bookkeeping or accounting practices.
Ability to examine and verify financial documents and reports.
Ability to seek out new methods and principles and incorporate them into existing accounting practices.
Ability to type 45 words per minute and use a 10-key calculator.
Ability to prepare financial and other records in a systematic, neat, and legible manner.
Ability to plan, organize, develop, implement, and interpret programs, goals, objectives, policies, and procedures necessary for sound accounting practices.
Must be qualified, compassionate, and dedicated.

Nice To Haves

Two-year degree.
Experience in healthcare accounting.

Responsibilities

Manage and reconcile Resident Trust Funds and resident or patient insurance premium payments for center-managed income.
Lead and coordinate business office activities, including supervision of census entry, reporting, reconciliation, collection, and the flow of Medical Pending documentation.
Participate in the IDT utilization review process and prepare reports concerning upcoming long-term-care conversions and potential payer issues.
Assist with Medicaid Pending payer conversations for upcoming conversions.
Apply for disability benefits and Representative Payee status on behalf of residents or patients as needed.
Apply for Medicare Part B and Part D on behalf of residents as needed.
Complete and submit yearly Representative Payee reports to Social Security, and ensure eligible long-term-care Medicaid residents receive their entitled PNA.
Manage the flow of payer and billing information between centers and the billing office.
Manage vendor payment requests and replenish facility petty cash.
Submit ACHA Nursing Home Utilization reporting of inpatient census days each month for total census.
Assist residents, vendors, and family members with payment concerns.
Manage disenrollments and ensure all follow-up is completed.