Business Office Associate

University of Texas at Austin

8d • Onsite

About The Position

The Business Office Associate assists the Manager of Accounting with financial operations and provides financial support to the Blanton Museum of Art’s Finance team, staff, and vendors. The position processes payments, reimbursements, travel and procurement transactions; reconciles ProCard activity; maintains vendor and financial records; and assists staff with accounting procedures and business processes. It helps ensure efficient operations, customer service, and compliance with University policies.

This is a three-year position expected to continue through August 31, 2029, subject to renewal based on funding and performance. The role is based at the University of Texas at Austin’s main campus and is scheduled for 40 hours per week, Monday through Friday, 8:00 a.m. to 5:00 p.m., with flexibility. The employee must be authorized to work in the U.S. on an ongoing, full-time basis for any employer without sponsorship.

Requirements

• High school diploma or GED.
• At least 5 years of clerical experience with a high school diploma or GED, or at least 1 year of experience at the Administrative Assistant level with a bachelor’s degree.
• Demonstrated knowledge of Microsoft Office Suite tools, particularly Excel.
• Strong attention to detail, analytical skills, and organizational skills.
• Ability to follow instructions and work independently.
• Excellent proactive communication and interpersonal skills.
• Customer-service orientation.
• Ability to maintain a positive demeanor when handling repetitive work and repeated questions.
• Must be authorized to work in the U.S. on an ongoing, full-time basis for any employer without sponsorship.
• Relevant education and experience may be substituted as appropriate.

Nice To Haves

• Bachelor’s degree.
• Accounts payable experience.
• Previous experience working in a higher education administrative office.
• Previous experience with the University of Texas at Austin’s business applications, such as DEFINE.
• More than the required amount of experience.
• High-level experience with MS Office Suite and Excel.
• Experience with both PC and Mac computers.

Responsibilities

• Process payments, reimbursements, ProCard transactions, deposits, correction vouchers, purchase orders, IDTs, PIFs, and Requests for Travel Authorization (RTAs).
• Maintain payment processing and electronic workflows, and update records in University financial and administrative systems.
• Review transactions for accuracy, including account numbers and DEFINE coding.
• Serve as a primary point of contact for vendors, staff, student employees, UT Purchasing, and UT Accounts Payable, providing updates on approvals, processing status, and policy changes.
• Interpret and apply University policies, procedures, and financial regulations to support business operations.
• Advise internal and external stakeholders on transaction processing and documentation requirements.
• Stay current on policy updates and best practices to support compliance and consistency in financial transactions.
• Serve as a departmental resource for finance-related questions and administrative processes.
• Provide backup support for Finance team members as needed.
• Participate in business meetings and special projects as assigned by the Accounting Manager.
• Perform other projects and related duties as assigned.

Benefits

• Competitive benefits, programs, and services available to University of Texas at Austin employees for benefits-eligible staff.
• Complimentary admission to the museum.
• Access to selected museum events.
• 20% discount at the Museum Store.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED