Business Office Associate - Full Time
About The Position
As a Business Operations Associate, you support store operations by accurately processing sales, auctions, and appraisals in a fast-paced, team-oriented environment. The role combines customer service, attention to detail, organization, cash management, paperwork processing, and clear communication with customers and internal teams while upholding CarMax’s commitment to transparency and integrity. You will assist customers with paperwork, process and audit retail and wholesale sales documentation, manage auction and appraisal transactions, handle payments and deposits, and perform clerical duties. You will also help train new associates, support multiple departments, follow Environmental, Health and Safety requirements, and maintain a clean and orderly work area.
Requirements
- Ability to read, interpret, and record data accurately for compliance and reporting.
- Strong organizational and multitasking skills in a deadline-driven environment.
- Proficiency in Microsoft Office and data-entry systems, with intermediate PC skills.
- Effective verbal and written communication skills for customer and team interactions.
- Ability to lift up to 20 lbs and work on your feet for extended periods.
- Commitment to confidentiality, integrity, and adherence to CarMax policies.
- Flexibility to work varied schedules, including nights, weekends, and holidays.
Responsibilities
- Greet customers, answer questions, and guide them through paperwork processes.
- Process and audit paperwork for retail and wholesale sales, including deal jackets, finance contracts, and DMV documentation.
- Manage auction and appraisal transactions, ensuring accurate titles, payoffs, and documentation for funding.
- Receive payments, prepare deposits, and maintain cash security protocols.
- Train and mentor new associates, assist multiple departments, and balance overflow traffic.
- Perform clerical duties, including filing, data entry, and reconciling missing information accurately.
- Follow CarMax Environmental, Health and Safety requirements and maintain a clean, orderly work area.
Benefits
- Paid sick time: eligible full-time hourly or commission/incentive associates can earn up to 48 hours per year, accrued each pay period.
- Paid vacation: eligible full-time hourly or commission/incentive associates receive 80 to 200 hours per year after a 90-day waiting period, depending on years of continuous service.
- Paid holidays: eligible full-time hourly or commission/incentive associates receive 8 hours of pay for each of 6 scheduled holidays per year, plus 1 floating holiday.
- Holiday premium pay for eligible associates who work on a scheduled holiday due to business need.
- Full-time salaried associates receive paid time away as needed for sick time, vacation, bereavement, jury duty, holidays, and floating holidays, subject to manager approval.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
