Business Coordinator - Service Line Operations

UTMB Health•Webster, TX

About The Position

The Business Coordinator manages, coordinates, and directly supports administrative and business management activities within a process or department. The role supports the administrative and business/financial execution between UTMB and its EMS vendors, including financial reconciliation, accounts receivable, purchasing coordination, auditing EMS bills, records management, reporting, and customer service. The position also helps improve processes, prioritize work, and cross-train team members. The work schedule is Monday through Friday, 8 a.m. to 5 p.m. Salary is commensurate with experience.

Requirements

Associate’s degree or equivalent.
Two years of office-related experience.
Strong attention to detail.
Strong organizational skills.
Overall knowledge of skills associated with a Non-Exempt Administrative Support role.

Nice To Haves

Auditing experience.

Responsibilities

Reconcile process accounts against invoices, journal vouchers, and purchase orders to verify accurate posting and payment for services.
Identify expenditure variances and report them to customers as appropriate.
Coordinate accounts receivable and revenue posting for the process.
Maintain detailed accounting reports and records; assist with financial, statistical, and annual reports.
Coordinate with purchasing to ensure timely issuance of purchase orders to EMS vendors.
Compose correspondence and memorandums in appropriate business letter format, and proofread assignments for grammar, format, and structure.
Create, maintain, and manipulate databases and spreadsheets.
Perform clerical tasks, including filing, scheduling, and reporting.
Audit EMS bills to verify patient identity, pickup and dropoff locations, and payer information.
Develop office record-keeping systems and compile data and user-friendly reports.
Coordinate meeting notifications and prepare agendas.
Maintain process and area records in accordance with the current Record Retention Schedule.
Work with customers to resolve problems and answer questions about process or area policies, procedures, and operations.
Interface as needed with UT components, city or state government agencies, and outside vendors.
Initiate improvements to work processes and the work environment; analyze and standardize procedures to improve efficiency.
Prioritize daily work assignments and contribute ideas and suggestions for process improvements.
Support and assist with cross-training team members.
Adhere to internal controls and the reporting structure, and perform related duties as required.