Business Coordinator - Service Line Operations

University of Texas Medical Branch (UTMB)•Webster, TX

10d

About The Position

The Business Coordinator manages, coordinates, and directly supports administrative and business management activities, as well as staff activities, within a process or department. The role supports administrative and business/financial execution between UTMB and its EMS vendors. The position handles financial tasks such as reconciling accounts, identifying expenditure variances, coordinating accounts receivable and revenue posting, maintaining accounting records, assisting with reports, and coordinating purchase orders for EMS vendors. It also performs software, clerical, and records-management duties; audits EMS bills; prepares correspondence and reports; and coordinates meetings. The coordinator provides customer service and problem resolution, may interface with UTMB component leadership, government agencies, and outside vendors, and contributes to process improvements, efficiency, prioritization, and cross-training. The work schedule is Monday through Friday, 8 a.m. to 5 p.m.

Requirements

Associate’s degree or equivalent.
Two years of office-related experience.
Strong attention to detail.
Strong organizational skills.

Nice To Haves

Auditing experience.

Responsibilities

Reconcile process accounts against invoices, journal vouchers, and purchase orders to verify posting accuracy and payment receipt.
Identify expenditure variances and report them to customers as appropriate.
Coordinate accounts receivable and the posting of revenue.
Maintain detailed accounting reports and records.
Assist in preparing detailed financial, statistical, and annual reports.
Coordinate with purchasing to ensure timely issuance of purchase orders to EMS vendors.
Compose business correspondence and memorandums, and proofread completed assignments.
Create, maintain, and manipulate databases and spreadsheets.
Perform clerical tasks such as filing, scheduling, and reporting.
Audit EMS bills to verify patient identity, pickup and drop-off locations, and payer information.
Develop and maintain office record-keeping systems.
Compile data and develop user-friendly reports.
Coordinate meeting notifications and prepare agendas.
File process or area records and documents in accordance with the current Record Retention Schedule.
Interact with customers to resolve problems and answer questions about process or area policies, procedures, and operations.
Interface as needed with UTMB component leadership, city or state government agencies, and outside vendors.
Initiate improvements to work processes and the work environment, and analyze and standardize procedures to improve efficiency.
Prioritize daily work assignments and contribute suggestions for process improvements.
Support and assist with cross-training team members.
Adhere to internal controls and the reporting structure.
Perform related duties as required.