Brokerage Coordinator

Cushman & Wakefield • Los Angeles, CA

1d

About The Position

The Brokerage Coordinator supports a market-leading team of brokers at Cushman & Wakefield by executing commercial real estate transaction work and preparing client deliverables. The role calls for a collaborative, proactive team player with strong organizational and project management skills who can manage multiple priorities in a fast-paced environment. The coordinator participates in business and team meetings as requested to understand and facilitate client goals and is trained to become proficient with internal systems and technologies, including Workday, Salesforce, Microsoft, and Adobe applications.

The position supports fee-earners with sales and deal activity, pitch and proposal coordination, marketing collateral, client and transaction records, CRM maintenance, and administrative logistics. This includes coordinating with Marketing, Research, and Financial Analysts; preparing or assisting with presentations, proposals, property materials, reports, and deal documents; and arranging meetings, travel, and events.

Requirements

• Three or more years of experience in a professional organization or equivalent educational experience.
• Advanced knowledge of Microsoft Office.
• Excellent written and oral communication skills.
• Ability to multitask and take direction from multiple sources.
• Excellent project management skills and attention to detail.
• Demonstrated aptitude for solving problems and navigating obstacles.

Nice To Haves

• Bachelor’s degree preferred; Business, Marketing, Communications, or Finance is a plus.
• Administrative experience supporting an executive-level professional preferred for more senior positions.
• Intermediate knowledge of Adobe InDesign, Photoshop, and Salesforce.

Responsibilities

• Manage the database of fee-earners.
• Manage content creation timelines and production cycles.
• Coordinate with other departments based on fee-earners’ needs and support timely delivery of work.
• Provide sales and deal support, including pitch and proposal coordination.
• Coordinate with Marketing, Research, and Financial Analysts to create pitches and proposals and deliver content as needed.
• Populate template market documents, including tour books, property flyers, and brochures.
• Create or assist with producing and designing marketing collateral, including pitch presentations, proposals, property flyers, brochures, marketing eblasts, event invitations, tour books, floor plan edits, and stacking-plan updates.
• Abstract leases and draft proposals under the direction of a supervising real estate professional.
• Compile information for periodic landlord leasing activity reports.
• Organize transaction documents, including confidentiality agreements, leases, contracts, listings, and closing documents, for deal submission.
• Manage client contact lists and databases.
• Maintain the CRM by entering new leads and opportunities and updating records.
• Schedule client meetings on behalf of fee-earners and coordinate related arrangements.
• Assist with planning, scheduling, and promoting fee-earner-hosted events.
• Coordinate travel and other logistics for fee-earners.
• Prepare deal-related documents for fee-earner review, approval, and delivery.
• Prepare expense reports, schedule meetings, and book travel.
• Perform other administrative duties as necessary.

Benefits

• Eligible employees may enroll in health, vision, and dental insurance programs.
• Flexible spending accounts and health savings accounts.
• Retirement savings plans.
• Life and disability insurance programs.
• Paid and unpaid time away from work.
• Competitive pay.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level