Brokerage Coordinator

Cushman & Wakefield•Los Angeles, CA

3d•$31 - $37

About The Position

The Brokerage Coordinator supports a market-leading team of commercial real estate brokers by executing transaction-related work and preparing client deliverables. The role requires a collaborative, proactive team player with strong organizational and project management skills who can multitask in a fast-paced environment. The coordinator participates in business and team meetings as requested to understand and facilitate client goals and is trained to become proficient with internal systems and technologies, as well as Workday, Salesforce, Microsoft, and Adobe applications. The position coordinates pitches, proposals, marketing materials, transaction documents, client and fee-earner information, meetings, travel, and events. It also supports sales and deal activity, maintains CRM records, and performs other administrative duties as needed.

Requirements

At least 3 years of experience in a professional organization or equivalent educational experience.
Advanced knowledge of Microsoft Office.
Excellent written and oral communication skills.
Ability to multitask.
Ability to take direction from multiple sources.
Excellent project management skills.
Excellent attention to detail.
Demonstrated aptitude for solving problems and navigating obstacles.

Nice To Haves

Bachelor’s degree preferred; Business, Marketing, Communications, or Finance is a plus.
Administrative experience supporting an executive-level professional preferred for more senior positions.
Intermediate knowledge of Adobe InDesign, Photoshop, and Salesforce is a plus.

Responsibilities

Manage the database of fee-earners.
Manage content creation timelines and production cycles.
Coordinate with other departments based on fee-earners’ needs and support timely delivery of deliverables.
Provide sales and deal support.
Coordinate pitches and proposals, working with Marketing, Research, and Financial Analysts to create and deliver content.
Populate template market documents, including tour books, property flyers, and brochures.
Create or assist with producing and designing marketing and collateral deliverables, such as pitch presentations, proposals, property flyers, brochures, marketing eblasts, event invitations, tour books, floor plan edits, and stacking plan updates.
Abstract leases and draft proposals under the direction of a supervising Cushman & Wakefield real estate professional.
Compile information for periodic landlord leasing activity reports.
Organize transaction documents, including confidentiality agreements, leases, contracts, listings, and closing documents, for deal submission.
Manage client contact lists and databases.
Prepare expense reports, schedule meetings, and book travel.
Enter new leads and opportunities into the CRM system and update records as needed.
Schedule client meetings on behalf of fee-earners and coordinate related arrangements.
Assist with planning, scheduling, and promoting fee-earner-hosted events.
Coordinate travel and other logistics for fee-earners.
Prepare deal-related documents for fee-earner review, approval, and delivery.
Perform other administrative duties as necessary.