Administration - Branch Admin Support III

BlueLinx • Portland, OR

5d

About The Position

BlueLinx is seeking a detail-oriented and proactive Branch Admin Support III to lead and support administrative tasks, support sales efforts, and help ensure seamless daily branch operations. The role coordinates closely with warehouse, administration, and operations teams and supports the branch sales team through timely communication about route status and operational issues.

The position also handles a range of administrative and transactional duties, including truck-route preparation, delivery-ticket filing and scanning, payment and deposit processing, order proofs and invoicing, inbound inventory and accounts-payable reconciliation, claims, physical inventory, and cycle-count management.

Requirements

• Strong planning, organization, communication, problem-solving, and decision-making skills.
• Excellent telephone skills, including the ability to identify key issues, evaluate facts, and recommend appropriate action.
• Knowledge of finance and accounting transactions in a warehousing environment or distribution center.
• Knowledge and experience in inventory control, material/stock handling and storage, and building products.
• Detail-oriented, with the ability to multitask.
• Strong problem analysis and resolution, organization, time management, communication, and interpersonal skills.
• Knowledge of process improvement and operating efficiency.
• Proficiency with Microsoft Office Suite and other relevant tools and technology.
• Two to five years of related experience preferred.

Nice To Haves

• Experience with the Oracle ERP platform.

Responsibilities

• Understand the company’s vision, mission, and strategy, as well as business-unit objectives, and set and accomplish individual performance goals accordingly.
• Coordinate with the warehouse supervisor on inbound and outbound shipments and customer-service issues.
• Work with Administration and Operations management to complete work accurately and on time.
• Support branch sales efforts by communicating route status throughout the day.
• Review, manage, and build truck routes for the routing team.
• Relay equipment, inventory, delivery, and customer-service issues to Operations management.
• File and scan delivery tickets.
• Process credit-card payments and bank deposits.
• Create order proofs and invoices.
• Assist with receiving inbound inventory and balancing accounts-payable reconciliation.
• Process claims as applicable.
• Assist with clerical physical inventory for branch inventories as needed.
• Assist with cycle-count management.

Benefits

• Medical, dental, vision, and prescription coverage.
• 401(k) with company match.
• Tuition reimbursement.
• Life insurance.
• Paid time off (PTO) and company holidays.
• Health care, dental, vision, life, and disability insurance starting the first day of the month.
• 15 days of paid time off, accruing from the first day.
• 8 paid holidays per year.
• Supportive company culture that values teamwork and innovation.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed