Admin Support III - Development

Utah Valley University • Main Campus - Orem, UT

3d • Onsite

About The Position

Utah Valley University’s Advancement team is seeking an Admin Support III to support fundraising and relationship-building efforts. The position serves as a key administrative partner to the Senior Director of Development and helps ensure the smooth operation of a fast-paced development office. Duties include coordinating administrative functions, managing schedules and communications, handling financial and travel documentation, and supporting university leaders, donors, and campus colleagues. The role also provides opportunities to develop expertise in budgeting, event coordination, travel administration, records management, and operational planning.

The position performs or oversees departmental administrative duties, including fiscal tracking, staff support, planning, meeting and event coordination, and travel assistance. It may train and oversee lower-graded staff and/or students and includes other job-related duties as assigned.

Requirements

• Graduation from an accredited institution with a bachelor’s degree related to the duties, or an equivalent combination of education and/or experience totaling four years.
• Knowledge of general administrative support duties, including monitoring and tracking financial data.
• Knowledge and use of Microsoft Outlook, Banner, and Concur.
• Computer and software skills, including calendaring, word processing, spreadsheets, and email.
• Skills in office etiquette and providing high-quality customer service for incoming and outgoing telephone calls.
• Problem-solving, decision-making, networking, and interpersonal communication skills.
• Prioritization, organization, and coordination skills.
• Ability to perform varied administrative support duties with minimum supervision.
• Ability to multitask and prioritize to meet the needs of a busy front office.
• Ability to establish and maintain effective working relationships with people of varying backgrounds and experiences.
• Ability to coordinate and assist with preparing and monitoring departmental financial transactions.
• Ability to follow verbal and written procedures and instructions.
• Ability to compose and edit written materials professionally and communicate effectively verbally and in writing.

Responsibilities

• Track departmental fiscal activity, including expense reports, mileage, requisitions, purchase orders, purchase card audits, budget projections, and travel audit preparation.
• Provide general staff support and assist with planning activities, including monitoring, calendaring, facilities scheduling, inventory control, specialized recordkeeping, and information-gathering tasks.
• Coordinate and facilitate meetings, program functions, and special events as appropriate.
• Assist with employee travel using Concur, including preparing travel audits.
• Train and oversee lower-graded staff and/or students.
• Perform other job-related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level