Admin Support, Branch Billing

Rain For Rent•Salinas, CA

4h•$17 - $25

About The Position

The Branch Billing Admin compiles and maintains records of business transactions and office activities for the branch. The role processes rental and sales orders, converts order information into invoices and related billing documents, maintains files and spreadsheets, and supports branch communications and office operations. It also assists the Office Manager with payables, credit, and collections when needed, and follows all company policies and procedures.

Responsibilities

Sort incoming branch correspondence and mail and process outgoing correspondence and mail.
Assist the Office Manager with payables, credit, and collections when necessary.
Process incoming rental and sales orders for specified branches.
Maintain open and closed rental files.
Interpret orders and convert them in the computer system to sales or rental invoices, branch transfers, credit memos, and billing adjustments.
Create specialty invoices.
Communicate with the branch team about pricing or inventory discrepancies before invoicing.
Communicate with the branch team regarding rental and sales orders, including answering inquiries and providing information on orders and inventory.
Maintain pending equipment release files.
Maintain spreadsheets regarding invoicing and paperwork received.
File correspondence and other records.
Answer telephone calls and route them to appropriate branch personnel.
Greet visitors, ascertain the nature of their business, and direct them to the appropriate person.
Make copies of correspondence or other printed matter.
Comply with all policies and procedures.