Admin Support, Branch Billing

Rain For Rent•San Joaquin, CA

11h•$17 - $25

About The Position

The Branch Billing Admin compiles and maintains records of business transactions and office activities for the establishment. This role supports branch billing and office operations by processing rental and sales orders, preparing invoices and other billing documents, maintaining files and spreadsheets, handling correspondence, and assisting branch personnel and visitors. The position is expected to comply with all company policies and procedures.

Responsibilities

Sort incoming branch correspondence and mail and process outgoing branch correspondence and mail.
Assist the Office Manager with payables, credit, and collections when necessary.
Process incoming rental and sales orders for specified branches.
Maintain open and closed rental files.
Interpret orders and convert them in the computer to sales or rental invoices, branch transfers, credit memos, and billing adjustments.
Create specialty invoices.
Communicate with the branch team about pricing or inventory discrepancies before invoicing.
Communicate with the branch team about rental and sales orders as needed, including answering inquiries and providing information on orders and inventory.
Maintain pending equipment release files.
Maintain spreadsheets regarding invoicing and paperwork received.
File correspondence and other records.
Answer the telephone and route calls to appropriate branch personnel.
Greet visitors, ascertain the nature of their business, and direct them to the appropriate person.
Make copies of correspondence or other printed matter.
Comply with all policies and procedures.