Booking Coordinator - United Heritage Hall

AEG Worldwide • Austin, TX

5d • $18 - $26

About The Position

The Booking Coordinator creates and organizes systems to streamline venue, one-off, corporate, and festival bookings. Working closely with the Talent Buyer, the coordinator places holds, builds offers, uses internal ticketing systems, and communicates with agents and artist teams. The role also supports negotiations, show documentation, research, internal coordination, and settlement activities.

Requirements

• High school diploma or equivalent.
• 0–2 years of related work experience.
• Ability to act with discretion and handle confidential information.
• Personable, organized, self-motivated, detail-oriented, and reliable.
• Excellent customer service and time management skills.
• Ability to multitask and prioritize effectively in a fast-paced office environment.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook, and ability to learn required business systems.
• Must be able to work nights, weekends, and some holidays.

Nice To Haves

• BA/BS degree preferred.
• Knowledge of the music industry preferred.

Responsibilities

• Build and maintain offers for AEG Presents shows, tours, and festivals in internal ticketing systems.
• Work with the Talent Buyer to update contracts based on artist requests and submit contracts to agents or management.
• Manage and maintain the booking database; create reports during offer negotiations and ensure final deal points are reflected in contracts.
• Create and maintain show files containing relevant documents, including offers, contracts, writers, W-9s, and deposit confirmations.
• Research artist and market data relevant to bookings and provide information to Talent Buyers to help determine whether to make offers.
• Coordinate with internal marketing, finance, and contracting departments after artists are confirmed to ensure paperwork supports settlement.
• Scan documents and assist with wire transfers.
• Assist with settlement using internal ticketing systems.
• Work with the Talent Buyer on stage running orders and lineup or billing order, and communicate these to agency and artist teams.
• May coordinate the work of interns and festival- or event-specific employees.

Benefits

• Medical, dental, and vision insurance.
• Paid holidays, vacation, and sick time.
• Company-paid basic life insurance and voluntary life insurance.
• Parental leave.
• 401(k) plan with a current employer match of 3%.
• Flexible spending and health savings account options.
• Wellness offerings.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED