Booking Coordinator - United Heritage Hall

AEG Worldwide • Austin, TX

4d

About The Position

The Booking Coordinator creates and organizes systems to streamline venue, one-off, corporate, and festival bookings. Working closely with the Talent Buyer, the coordinator places holds, builds offers, and uses internal ticketing systems. The role communicates with agents and artist teams, as well as internal departments, to support bookings and confirmed events.

The position supports offer negotiation, contract updates, show-file maintenance, booking research, paperwork coordination, and event settlement. It may also involve coordinating the work of interns or festival- or event-specific employees.

Requirements

• High school diploma or equivalent.
• 0–2 years of related work experience.
• Ability to act with discretion and handle confidential information.
• Personable, organized, self-motivated, detail-oriented, and reliable.
• Excellent customer service and time-management skills.
• Ability to multitask and prioritize effectively in a fast-paced office environment.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook, and ability to learn required business systems.
• Must be able to work nights, weekends, and some holidays.

Nice To Haves

• Bachelor’s degree preferred.
• Knowledge of the music industry preferred.

Responsibilities

• Build and maintain offers for AEG Presents shows, tours, and festivals in internal ticketing systems.
• Work with the Talent Buyer to update contracts per artist requests and submit them to agents or management.
• Manage and maintain the booking database system.
• Create data reports during offer negotiation and ensure final deal points are updated in contracts.
• Create and maintain show files containing relevant documents, including offers, contracts, writers, W9s, and deposit confirmations.
• Research artist and market data relevant to event bookings and provide information to Talent Buyers to support offer decisions.
• Liaise with marketing, finance, contracting, and other internal departments after artists are confirmed to ensure paperwork supports settlement.
• Scan documents and assist with wire transfers.
• Assist with settlement using internal ticketing systems.
• Work with the Talent Buyer on stage running orders and lineup or billing order, and communicate these details to agency and artist teams.
• May coordinate the work of interns or festival- or event-specific employees.

Benefits

• Medical, dental, and vision insurance.
• Paid holidays, vacation, and sick time.
• Company-paid basic life insurance and voluntary life insurance.
• Parental leave.
• 401(k) plan with a current employer match of 3%.
• Flexible spending and health savings account options.
• Wellness offerings.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED