Billing Specialist-Generator Sales-2

Peterson Tractor Company•Hillsboro, OR

13d

About The Position

The Billing Specialist – Generator Sales processes supplier invoices and prepares customer invoices for Generator Sales. The role ensures that invoices are accurate, properly coded and approved, supported by documentation, and compliant with company policies, contractual terms, project milestones, purchase orders, and customer requirements. It also maintains customer and vendor account records, investigates and resolves billing discrepancies, supports collections and account resolution, and contributes to month-end and year-end closing and audit activities. The position exercises general discretion and judgment in routine duties; errors in judgment or execution can have serious consequences for the department. Additional administrative, purchasing, and sales support duties may be assigned. Regular, punctual, and predictable attendance is required.

Responsibilities

Process and validate high-volume supplier invoices, ensuring proper coding, approvals, and compliance with company policies.
Generate accurate and timely customer invoices based on contractual terms, project milestones, purchase orders, and supporting documentation.
Review billing documentation for accuracy, completeness, and alignment with customer requirements.
Reconcile invoice discrepancies and investigate billing issues with customers, vendors, operations, and accounting teams.
Maintain accurate customer and vendor account records, including charges, payments, credits, and account balances.
Monitor outstanding invoices and collaborate with Credit and Accounting to support collections and account resolution activities.
Support month-end and year-end closing through accurate billing, documentation, and reconciliations.
Maintain organized records and provide supporting documentation for internal and external audits.
Identify and implement process improvements to enhance billing accuracy, efficiency, and internal controls.
Collaborate with Sales, Operations, Supply Chain, Credit, and Accounting to ensure accurate financial transactions and customer invoicing.
Assist with additional administrative, purchasing, and sales support functions as assigned.
Maintain punctual, regular, and predictable attendance.