Billing Specialist-Generator Sales-1

Peterson•Hillsboro, OR

12d

About The Position

The Billing Specialist – Generator Sales processes supplier invoices and prepares customer invoices, ensuring transactions are accurate, properly supported, and compliant with company policies and customer requirements. The role maintains customer and vendor account records, investigates discrepancies, supports collections and closing activities, and provides documentation for audits. It collaborates with Sales, Operations, Supply Chain, Credit, and Accounting, and may assist with administrative, purchasing, and sales support functions. The position requires routine discretion and judgment; errors in professional execution can have serious consequences for the department. Punctual, regular, and predictable attendance is required. A drug screen and background check are required.

Responsibilities

Process and validate high-volume supplier invoices, including proper coding, approvals, and compliance with company policies.
Generate accurate and timely customer invoices based on contractual terms, project milestones, purchase orders, and supporting documentation.
Review billing documentation for accuracy, completeness, and alignment with customer requirements.
Reconcile invoice discrepancies and investigate billing issues with customers, vendors, operations, and accounting teams.
Maintain accurate customer and vendor account records, including charges, payments, credits, and balances.
Monitor outstanding invoices and collaborate with Credit and Accounting on collections and account resolution.
Support month-end and year-end closing through accurate billing, documentation, and reconciliations.
Maintain organized records and provide supporting documentation for internal and external audits.
Identify and implement process improvements to enhance billing accuracy, efficiency, and internal controls.
Collaborate with Sales, Operations, Supply Chain, Credit, and Accounting to ensure accurate financial transactions and customer invoicing.
Assist with administrative, purchasing, and sales support functions as assigned.
Maintain punctual, regular, and predictable attendance.