Billing Specialist

Casella Waste Systems•Rutland, VT

About The Position

The Billing Specialist performs routine and non-routine billing functions, ranging from simple to moderately complex, to prepare accurate and timely customer bills in accordance with service contract terms. The role typically has responsibility for customer accounts and supports related billing activities. Candidates must be available to travel to the office for onboarding, training, and periodic in-person collaboration. Preference is given to candidates able to work primarily in person at the Rutland location, although remote or hybrid arrangements may be available to highly qualified applicants. The hiring range is $21.00 to $23.00 per hour, with final compensation based on experience and skills. The position offers career-development opportunities, including defined career paths, regular feedback, skill-building, internal advancement, and potential compensation increases as responsibilities expand or upon promotion.

Requirements

High school diploma or GED.
One to two years of business experience with increasing responsibilities.
Demonstrated ability to work collaboratively as part of a team.
Ability to work to specific monthly timelines.
Legally eligible to work in the United States.
Ability to work under pressure in a fast-paced environment.
High attention to detail.
Proficiency in Microsoft Office Suite, especially Excel.

Nice To Haves

Accounting- or finance-related degree or background.
Direct experience with billing, data entry, and accounts payable.
Excellent verbal, written, analytical, and formal presentation skills.
Strong relationship management skills.
Thorough knowledge and understanding of billing transactions and processes.

Responsibilities

Develop a thorough understanding of Casella Resource Solutions’ business lines, customers, equipment, division structure, and services to improve billing efficiency and value.
Follow correct procedures for billing and sales adjustments for assigned accounts in billing systems, and provide information about company systems, operations, and processes when requested by customers or other departments.
Audit current-month weight tickets before month-end close to ensure accurate billing.
Maintain on-time monthly invoicing for assigned accounts.
Reconcile rebate accounts associated with assigned customers and vendors each month and make necessary corrections.
Run billing reports as needed.
Assist the Collections department and finance team with special projects as needed.
Maintain monthly customer-specific reporting requirements.
Complete monthly customer-level profit and loss spreadsheets after month-end billing is concluded.
Participate in training and other learning opportunities to expand knowledge of the company, products, sales, and services.
Perform other duties needed to support the company’s vision, mission, and core values.