Billing Specialist (Legal/Law Firm)

Diaz Anselmo & Assoc. PA • Naperville, IL

5d

About The Position

Diaz Anselmo & Associates P.A. is a certified minority-owned law firm located in Plantation, Florida. With more than 30 years of experience, the firm represents creditors, investors, and servicers in multiple states. Its practice areas include default, bankruptcy, corporate services, appellate and commercial litigation, and real estate transactions. The firm emphasizes compassionate and respectful interactions and brings diverse perspectives to legal analysis and dispute resolution.

The Billing Specialist prepares, reviews, and processes legal invoices while ensuring compliance with client billing guidelines and firm policies. The role calls for legal billing experience, strong organizational skills, and the ability to work in a fast-paced, high-volume environment. The position also supports billing projects, system testing, process improvements, and team members during high-volume periods or backlogs.

Requirements

• High school diploma or equivalent required.
• At least 2 years of billing experience.
• Knowledge of client billing guidelines, e-billing platforms, and invoice management processes.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Excellent attention to detail, organization, and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Nice To Haves

• Associate's or bachelor's degree preferred.
• Legal billing experience strongly preferred.
• Experience with legal case management and billing systems such as Perfect Practice, ICE, Tempo, PAID, or similar platforms preferred.

Responsibilities

• Prepare, review, and finalize legal invoices using the firm's billing and case management systems.
• Ensure invoices are accurate, timely, and compliant with client-specific billing requirements.
• Submit invoices through client portals and vendor management systems.
• Monitor and resolve billing discrepancies, rejected invoices, and invoice adjustments.
• Maintain accurate billing records and documentation.
• Review client billing updates and implement guideline changes as needed.
• Collaborate with attorneys, clients, and internal teams to address billing inquiries.
• Support special billing projects, system testing, and process improvements.
• Assist team members during periods of high volume or backlog.

Benefits

• Paid vacation for full-time employees.
• Observance of 8 major holidays.
• Medical, dental, and vision insurance, with a company contribution for employees and covered dependents.
• Life insurance.
• Short-term disability insurance.
• Employee Assistance Program.
• Company-sponsored 401(k) retirement plan with a company match.
• Opportunities for professional growth and advancement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED