Billing Specialist

Corgan•Dallas, TX

5d•Onsite

About The Position

Corgan is recruiting an experienced Billing Specialist to join its accounting team. The role partners with Project Managers on accounting questions and supports billing and project accounting across assigned projects, from setup through close-out. The Billing Specialist oversees full-cycle billing for complex projects, ensuring invoices are timely, complete, accurate, and compliant with contractual requirements. The position also supports consultant invoice validation, project financial analysis, accounts receivable follow-up, reporting, and annual financial audit requests. This is a full-time, on-site role requiring physical presence at the assigned office Monday through Friday during standard business hours.

Requirements

At least 5 years of billing or related experience.
Strong written and verbal communication skills, including the ability to explain financial concepts to non-financial staff.
Excellent attention to detail and ability to manage multiple deadlines.
Strong proficiency with Microsoft Office, including Outlook and Excel.
High level of professionalism, problem-solving skills, and commitment to accurate financial management.
Demonstrated expertise with complex billing structures, contractual compliance, and project financial analysis.
Ability to work on-site at the assigned office Monday through Friday during standard business hours.

Nice To Haves

Billing or related experience in an AEC environment.
Experience with Deltek Vision and/or Vantagepoint.

Responsibilities

Serve as the primary financial partner for Project Managers' accounting questions.
Facilitate training for Project Managers in collaboration with billing team members, providing guidance on accounting questions and software.
Meet with Project Managers in person and virtually to address questions about draft invoices, consultant approvals, project profitability, and accounting software.
Support billing team members with reconciliations and project accounting questions.
Review and interpret client and consultant contracts, ensuring the accounting system reflects project budgets, billing terms, rate structures, and contractual requirements.
Update project folders with appropriate documents using required naming conventions.
Communicate with Project Managers, Business Facilitators, and Principals about contract documents, change orders, additional services, other contract modifications, and billing-related approvals.
Assist Project Managers with questions about project financial health, including profit and cost analysis.
Assist Project Managers with client accounts receivable follow-ups and resolve accounts receivable discrepancies as needed.
Research unbilled issues to ensure outstanding items are addressed and invoices are billed promptly and accurately.
Oversee full-cycle billing for complex projects, ensuring invoices are timely, complete, and compliant with contract requirements.
Manage assigned project portfolios from setup through close-out.
Assist the accounts payable coordinator in validating consultant invoices and answer questions about consultant budgets and contractual limitations.
Generate, interpret, and distribute reports and project analyses requested by Project Managers, Principals, or Accounting Leadership.
Analyze, research, and present information to the governance team for annual financial audits as requested.
Identify and communicate opportunities to improve billing-cycle accuracy and timeliness to the Billing Manager, Controller, and CFO.