Billing Manager

The Crom Corporation•Gainesville, FL

16h

About The Position

The Billing Manager oversees the billing team and its responsibilities, including accounts receivable, job setups, billing, and job cost reporting. The role ensures accurate and timely billings to support maximum cash flow. It includes team hiring, training, standards-setting, and performance management; maintaining job records and budgets; preparing customer billings and required documentation; managing cash receipts; and responding to customer and manager inquiries. The position also involves reviewing contracts and subcontractor terms, coordinating contract and change-order budget adjustments, processing subcontractor and vendor invoices, preparing lien releases, and closing out jobs in contracts and job cost. The employee works at a desk using a computer and must be able to work under deadlines and stress.

Requirements

Associate degree in Accounting, Finance, or a related field, or equivalent experience.
At least 5 years of billing experience, preferably in the construction industry.
At least 2 years of managerial experience.
At least 10 years of overall general accounting experience.
Thorough working knowledge of job cost accounting.
Strong technical accounting skills.
Strong proficiency in Excel.
Exceptional organizational, verbal, and written communication skills.
Strong attention to detail, problem-solving, analytical, and follow-through skills.
Ability to manage multiple tasks simultaneously.
Ability to communicate tactfully and effectively with internal and external customers at all levels.
Ability to work in a fast-paced environment and under deadlines and stress.
Must obtain Public Notary.

Responsibilities

Oversee the billing team, including hiring, training, setting standards, and performance management.
Read and understand contracts, particularly billing details and subcontractor terms.
Maintain jobs by setting up new jobs, uploading job budgets, entering contract values, and recording change orders.
Coordinate and facilitate contract and change-order budget adjustments with accompanying cost breakdowns for entry into software.
Maintain accurate and complete electronic job folders by timely filing invoices, check copies, lien waivers, insurance certificates, and fully executed contracts.
Calculate, prepare, and record customer billings according to customer contracts, including required forms and documentation.
Close out jobs in contracts and job cost.
Manage cash.
Process three-way subcontractor and vendor invoices.
Prepare and submit releases of liens for customers and vendors.
Respond to customer and manager inquiries regarding accounts receivable.
Assign Project Managers to the billing team.
Make bank deposits and manage cash receipts.
Perform other duties as assigned.