Billing Clerk

Boyum Barenscheer • Bloomington, MN

7h • $23 - $25

About The Position

Boyum Barenscheer is a Top 20 Twin Cities accounting firm providing tax and audit services, business advisory, and outsourced accounting services. The Billing Clerk supports the firm’s billing and accounting operations and works closely with the Controller, Billing Specialist, partners, and billing managers. The role supports the full billing cycle, including preparing and processing client invoices, managing billing requests, monitoring collections, applying client payments, processing vendor invoices and employee expenses, and preparing recurring reports. The clerk also uses AI and other technology to improve accuracy, streamline workflows, and reduce manual effort. The position requires maintaining complete, accurate, and organized records while handling client, employee, and financial information confidentially.

Requirements

• Associate’s degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent relevant experience will be considered.
• 1–2 years of billing, accounts receivable, accounts payable, bookkeeping, or related accounting experience preferred; professional services experience is ideal.
• Working knowledge of basic accounting principles and transaction processing.
• Proficiency in Microsoft Excel and comfort working with financial reports and large data sets.
• Strong attention to detail, accuracy, organization, and follow-through.
• Ability to manage multiple priorities and recurring deadlines in a fast-paced environment.
• Strong written and verbal communication skills and a professional, service-oriented approach.
• Ability to maintain confidentiality when working with client, employee, and financial information.
• Willingness and ability to learn new technology, including AI-enabled tools, and identify opportunities to improve accounting and billing processes.
• Maintain strict confidentiality of all client and firm business.
• Currently authorized to work in the United States on a full-time basis.

Nice To Haves

• Associate’s degree in Accounting, Finance, Business Administration, or a related field.
• 1–2 years of billing, accounts receivable, accounts payable, bookkeeping, or related accounting experience.
• Experience in a professional services environment.

Responsibilities

• Prepare and post client billings for partners and billing managers, ensuring invoices are accurate, complete, and processed according to established billing schedules.
• Support the Billing Specialist throughout the billing cycle, including invoice preparation, processing, review, and follow-up.
• Distribute, resend, and correct client invoices as requested, address routine billing changes, and maintain supporting documentation.
• Create and process billing requests, review information for completeness and accuracy, and resolve routine discrepancies before invoices are generated.
• Prepare billing reports and supporting documentation for partners, billing managers, and the Billing Specialist.
• Monitor overdue client accounts and support collection efforts, including resending invoices, providing supporting documentation, and recording follow-up activity.
• Enter and apply client cash receipts from checks and credit card payments to the appropriate accounts and invoices.
• Process vendor invoices and credit card transactions, ensuring proper coding, documentation, approvals, and timely entry into the accounts payable system.
• Administer employee expense reimbursements through RAMP, reviewing submissions for accuracy, documentation, policy compliance, and timely processing.
• Use AI and other technology to identify opportunities to improve accuracy, reduce manual effort, and increase workflow efficiency in accounting and billing processes.
• Maintain complete, accurate, and well-organized billing and accounting records, including invoices, approvals, reports, and supporting documentation.

Benefits

• 20 days of PTO and 9 paid holidays.
• Firm-paid medical plans, HSA and FSA options, dental insurance, vision insurance, and Nice Healthcare.
• 401(k) with a company safe harbor contribution.
• Access to Boyum Barenscheer Wealth Management and identity protection.
• CPA assistance and completion bonus.
• Access to the Becker learning platform.
• Tuition reimbursement.
• Potential in-office, hybrid, and remote work arrangements, depending on role and location.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree