Billing Clerk

Brasada Ford•San Antonio, TX

About The Position

The Billing Clerk works in the Business Office and reports to the Office Manager. The role processes billing for retail, government, wholesale, and dealer-trade vehicle sales. It also handles vehicle purchase and title documentation, reconciles billing, supports finance and accounting activities, and cross-trains for other Business Office tasks as required. This position has no supervisory responsibilities.

Requirements

High school diploma or GED.
Six months to one year of related experience.
Proficiency in Excel, Word, and Outlook.
Proficiency in ten-key by touch.
Understanding of basic accounting principles, including credits and debits.
Ability to read and understand simple instructions, short correspondence, and memos; write simple correspondence; and present information effectively in one-on-one and small-group situations.
Ability to add and subtract six-digit numbers; multiply and divide; perform calculations using American currency and units of measure, including whole numbers, common fractions, and decimals; and compute percentage rates and commissions using an adding machine.
Ability to apply common-sense understanding to written or oral instructions and address problems involving several concrete variables in standardized situations.
Ability to pay close attention to detail.
Ability to meet the role's physical demands, including sitting, fingering, handling, feeling, talking, hearing, and reaching with hands and arms; close vision, depth perception, and ability to adjust focus are also required.

Responsibilities

Review and bill all retail, government, wholesale, and dealer-trade vehicle sales.
Forward contract packets for financed deals to the file clerk.
Reconcile billing daily and post billed deals to the Finance Department.
Verify payoff information for trade-in vehicles and process payoff checks.
Enter purchase information for new vehicles into the purchase screen.
Assemble inventory files for vehicles in stock.
Assign stock numbers to used vehicles and enter purchase information.
Process purchase checks and contact buyers to exchange checks for vehicle titles.
Conduct monthly physical inventory to verify that each vehicle on the inventory schedule has a file in the inventory cabinet.
Verify and assign vehicle titles.
Review accounting schedules and create journal entries as needed.
Cross-train for other Business Office tasks as required.
Maintain a professional appearance and keep the work area neat and clean.
Perform other duties as assigned.