Billing and Accounting Clerk

Mirror•Newton, KS

About The Position

The Billing and Accounting Clerk works collaboratively with the Mirror Accounting team to ensure accurate billing for services provided by staff, follow up on missing information, and help develop a system for credentialing the company for commercial billing. The role supports insurance accounts receivable and accounting activities, including claims processing, payment posting, reconciliations, and grant reporting. The position also requires maintaining confidentiality and following company policies and applicable federal confidentiality and HIPAA requirements.

Requirements

High school degree or equivalent required.
Ability to organize and prioritize work and multiple tasks to meet deadlines.
Written and verbal communication skills.
Ability to research and analyze data.
Proficiency in Microsoft Office applications and computer skills, and/or experience or skills with an Electronic Health Record.
Problem-solving ability and attention to detail.
Knowledge of medical terminology and intermediate math.
Awareness of the disease of addiction.
Employees diagnosed with a substance use disorder or behavioral addiction/compulsion must have at least two consecutive years of abstinence from intoxicating substances and addiction symptoms and be in full sustained remission.
Job functions may involve walking, climbing stairs, bending, and lifting or assisting with lifting up to 40/50 pounds.

Nice To Haves

Accounting experience is desirable.
Experience working with medical payers such as Medicare, Medicaid, and commercial insurers is desirable.
Working knowledge of medical billing systems or software.
Working knowledge of coding systems; coding certification preferred.

Responsibilities

Maintain current and accurate data for clinical employees, the agency, clinicians, residential facilities, and outpatient units.
Complete provider insurance applications and monitor follow-up to ensure provider identification numbers are received promptly.
Maintain electronic contract files.
Enter accounts receivable charges, payments, and adjustments in accounting software.
Prepare and send statements to clients.
Manage accounts receivable aging and follow up on past-due accounts.
Identify and track issues and make corrections in coordination with the accounting office.
Provide the Controller with feedback about recurring low-quality results for follow-up.
Assign manual and electronic payments and denials daily, and make accurate contractual adjustments to governmental, managed-care, and commercial claims.
Process denied claims by working with insurance companies and facilities.
Enter payments from remittances onto accounts in a timely manner.
Oversee insurance accounts receivable processes, ensuring accurate coding, billing, payment posting, and follow-up on unpaid or slow-paid claims.
Prepare recurring and non-recurring journal entries each month.
Prepare monthly, quarterly, and annual grant reports as needed and maintain monthly grant reconciliations.
Prepare other reconciliations as needed.
Maintain cooperative, professional relationships with insurance networks and the Mirror organization.
Present information and respond to questions from coworkers, clients, clients’ families, outside agencies, the public, and clinicians.
Uphold Mirror’s vision, mission, and core values; follow company-wide and departmental policies and procedures, including client confidentiality requirements.
Perform other duties as assigned by the CFO.