Billing and Accounting Clerk

MIRROR INC•Newton, KS

3d•Onsite

About The Position

The Billing and Accounting Clerk works collaboratively with the Mirror Accounting team to ensure proper billing for services provided by staff, follow up with staff about missing information, and help develop a system for credentialing the company for commercial billing. The role supports billing, accounts receivable, insurance claims, payment posting, reconciliations, and grant reporting. It also requires maintaining confidentiality and following company, department, federal confidentiality, and HIPAA policies and guidelines.

Requirements

High school degree or equivalent required.
Ability to organize and prioritize work and multiple tasks to meet deadlines.
Written and verbal communication skills.
Ability to research and analyze data.
Proficiency in Microsoft Office applications and computer skills, and/or experience or skills with an Electronic Health Record.
Problem-solving skills and attention to detail.
Knowledge of medical terminology and intermediate math.
Awareness of the disease of addiction.
Employees diagnosed with a substance use disorder or behavioral addiction/compulsion must have at least two consecutive years of abstinence from all intoxicating substances and symptoms of their addiction, and be in full sustained remission.
Job functions may involve walking, climbing stairs, bending, and lifting or assisting with lifting up to 40/50 pounds.

Nice To Haves

Accounting experience.
Experience working with medical payers such as Medicare, Medicaid, and commercial insurance.
Working knowledge of medical billing systems or software.
Working knowledge of coding systems; coding certification preferred.

Responsibilities

Maintain current and accurate data for clinical employees, the agency, individual clinicians, and Mirror residential facilities and outpatient units.
Complete provider insurance applications and monitor and follow up to ensure provider ID numbers are received in a timely manner.
Use and maintain electronic contract files.
Enter accounts receivable charges, payments, and adjustments in accounting software; prepare and send client statements.
Manage accounts receivable aging and follow up on past-due accounts.
Identify, track, and correct issues in coordination with the accounting office, and report recurring low-quality results to the Controller.
Assign daily manual and electronic payment and denial postings, making accurate contractual adjustments to governmental, managed care, and commercial claims.
Process denied claims by working with insurance companies and facilities.
Enter payments from remittance advice in a timely manner.
Oversee insurance accounts receivable processes, including coding, billing, payment posting, and follow-up on unpaid or slow-paying accounts.
Prepare recurring and non-recurring journal entries each month.
Prepare monthly, quarterly, and annual grant reports as needed and maintain monthly grant reconciliations.
Prepare other reconciliations as needed.
Uphold Mirror's vision, mission, and core values; follow company-wide and department policies, assigned duties, and client-confidentiality requirements.
Develop and maintain cooperative, professional relationships with insurance networks and the Mirror organization.
Present information effectively and respond to questions from coworkers, clients and their families, outside agencies, the public, and clinicians.
Perform other duties as assigned by the CFO.