Bilingual Receptionist

Aston Carter•Town of Orangetown, NY

8d•$16 - $20•Onsite

About The Position

The Bilingual Receptionist / School Administrative Assistant supports the day-to-day operations of a busy school office. The role is the first point of contact for students, parents, visitors, and staff, providing professional reception, clerical, and administrative support. It requires strong customer service, attention to detail, and the ability to manage multiple tasks in a fast-paced front-office environment while maintaining a welcoming and organized atmosphere. The position is based in a small, professional office within a school setting in Blauvelt, NY. It is fully onsite, with a Monday-through-Friday schedule from 8:00 AM to 3:00 PM, totaling 35 hours per week. The work involves daily collaboration with office leadership and colleagues, frequent paperwork-related tasks, and regular interaction with students, parents, visitors, and staff. Business-professional dress is expected. The role also provides exposure to administrative processes and documentation related to the automotive and insurance sectors. This is a contract position. The hourly pay range is $16.00–$20.00, with individual compensation dependent on factors such as qualifications, skills, relevant experience, job knowledge, geographic location, and internal equity. Eligible benefits for this temporary role may include medical, dental, and vision coverage; critical illness, accident, and hospital coverage; a 401(k) retirement plan with pre-tax and Roth post-tax contributions; voluntary life and AD&D insurance; short- and long-term disability; a Health Spending Account (HSA); transportation benefits; an Employee Assistance Program; and time off or leave, including PTO, vacation, or sick leave. Eligibility requirements apply, and benefits may depend on job classification and length of employment.

Requirements

Fluency in two languages and the ability to communicate clearly and professionally in both, in person, by phone, and in writing.
Proven administrative support experience in a front desk, receptionist, or office environment.
Strong data-entry skills and attention to detail and accuracy.
Customer-service orientation and the ability to remain professional, patient, and courteous.
Front desk and reception experience, including handling phones, visitors, and inquiries.
Proficiency in Microsoft Office applications, including Outlook for email and calendar management.
Experience filing, scanning, and organizing paper and electronic records.
Ability to handle confidential information discreetly and maintain secure student and staff files.
Strong organizational skills and ability to manage multiple tasks and priorities in a busy office.
High school diploma.

Nice To Haves

Experience in receptionist, secretarial, or administrative assistance roles.
Customer-service background, particularly in reception or front desk settings.
Familiarity with administrative processes in educational, medical, or office environments.
Comfort working with administrative and insurance-related documents.
Ability to collaborate effectively in a small office setting and support leadership and staff.
Strong written and verbal communication skills in both languages used in the role.
Professional demeanor and reliability, with a focus on punctuality and consistency.

Responsibilities

Greet and assist students, parents, visitors, and staff, providing a professional and welcoming first impression.
Answer incoming phone calls, take accurate messages, and direct calls to appropriate staff members.
Respond professionally and courteously to general questions from parents and visitors.
Maintain student attendance records and assist with daily attendance tracking and reporting.
Update student contact information, emergency contacts, and other school records.
Prepare and distribute school notices, letters, calendars, class lists, and other communications.
Assist with staff attendance records and provide information needed for payroll processing.
Help coordinate substitute coverage when staff members are absent.
Sort, open, and distribute incoming mail and correspondence.
Maintain organized student and staff files while protecting confidentiality and following school policies.
Order and maintain office and school supplies, monitor inventory, and place orders as needed.
Perform photocopying, filing, data entry, scanning, and other general office duties.
Provide administrative support to school leadership, teachers, and staff, including preparing documents and handling routine inquiries.
Maintain a professional, organized, and welcoming front-office environment.
Follow school safety procedures, including directing visitors and ensuring sign-in and identification protocols are followed.
Perform additional clerical and administrative duties as assigned.
Collaborate daily with leadership and colleagues in a small office setting on copying, filing, and document handling.
Support administrative processes related to automotive and insurance sectors, including handling related documents and workflows.