Bilingual Administrative Assistant (English/Spanish)
About The Position
UtiliSave is seeking a fully fluent English/Spanish Bilingual Administrative Assistant to support operational, client-service, and executive workflows across the company. Depending on demonstrated skills, the assistant may be assigned to a specific business unit, with unit-specific duties such as client relations or data management. The role requires regular professional reading, writing, and speaking in both languages with colleagues, clients, and outside parties, including translating and drafting materials between English and Spanish as needed. The assistant will help keep priorities clear, track follow-ups, catch errors, and support disciplined, timely execution. The position calls for strong judgment, attention to detail, organization, responsiveness, independent work, and discretion when handling sensitive information. UtiliSave provides utility bill auditing and energy efficiency services to large organizations and has operated in the industry for more than 35 years. This is a full-time, fully remote position for a US-based employee working EST hours. Compensation is $35,000 to $40,000 per year, depending on experience.
Requirements
- Full professional fluency in written and spoken English and Spanish; proficiency in both languages will be assessed during interviews.
- At least 2 years of experience in an administrative, operations, executive assistant, client service, or similar support role, ideally in a demanding professional environment.
- Bachelor’s degree required.
- Excellent written and verbal communication skills in both English and Spanish.
- Professional presence across phone, email, and video in both languages.
- Very strong attention to detail and organizational discipline.
- Ability to manage multiple moving pieces without losing track, missing steps, or becoming flustered.
- Ability to work independently once expectations are clear and collaborate effectively when needed.
- Strong research, follow-through, and problem-solving skills.
- Strong proficiency in Microsoft Outlook, Excel, and Word, and comfort with common online collaboration tools.
- Ability to learn systems quickly, use lists and task tracking effectively, and maintain clean execution.
Nice To Haves
- Prior experience in professional services, legal, finance, consulting, or a similarly fast-paced environment.
- Demonstrated skills suited to a specific business unit, such as client relations or data management.
Responsibilities
- Own calendars, priorities, and follow-ups to help ensure deadlines are met.
- Convert rough inputs such as notes, emails, and spreadsheets into clean, accurate, ready-to-use work product.
- Keep shared drives, trackers, files, and records current and organized.
- Monitor open items, close loops, and flag issues early.
- Support day-to-day communication with internal and external stakeholders in English and Spanish in a prompt, professional manner.
- Translate and draft emails, documents, and other materials between English and Spanish as needed.
- Assist with research, special projects, and administrative tasks across operations, client service, and leadership functions.
- Handle sensitive information with discretion and good judgment.
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- 401(k) with company match
- Paid time off
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
