Bid Proposals Coordinator

BALLY’S INTRALOT SA•Duluth, GA

1d•Hybrid

About The Position

The Bid Proposals Coordinator manages the administrative aspects of proposal development for state and government Requests for Proposals (RFPs). The role reviews RFPs, gathers information, coordinates with cross-functional teams, tracks proposal tasks and progress, ensures compliance with client requirements, and produces polished proposal documents for prospective clients. The coordinator works closely with marketing and business development teams to meet deadlines and support efforts to win new business. The position is hybrid, with three days per week in the office. The coordinator supports a high volume of proposal requests, helps prioritize strategic cases, maintains proposal templates and content databases, and prepares final electronic and hard-copy submissions. The role also supports vendor registrations and prequalification requests, maintains client vendor-system credentials and registration records, coordinates meetings and scheduling, develops presentation decks, and helps maintain project resumes and a repository of past project information and client testimonials. The position is under the direct supervision of the Proposal Managers. Employment requires valid identity and U.S. employment eligibility documentation, as well as passing required pre-employment background checks and drug screening.

Requirements

Bachelor’s degree in business or marketing.
Project management skills and ability to manage multiple proposals simultaneously while meeting deadlines.
Effective communication skills for working with internal teams and external clients.
Analytical skills to understand complex RFPs and identify key client requirements.
Strong Microsoft 365 skills, including Word, Excel, and PowerPoint, and familiarity with RFP management tools.
Solid leadership, time management, and critical thinking skills.
Ability to be a self-starter, work as part of a team, and collaborate with people who have different personalities and professional styles.
Meticulous attention to detail, accuracy, and consistency in documents.
Valid documentation establishing identity and U.S. employment eligibility.
Ability to pass required pre-employment background checks and drug screening.

Responsibilities

Review RFPs to understand client needs, project requirements, and evaluation criteria.
Track RFP amendments and clarifications and incorporate required information into final proposals.
Project-manage proposal responses, track tasks and progress, support the Business Development team, and prioritize strategic cases.
Support the development and completion of proposal forms, representations and certifications, bonds, and related materials.
Ensure proposals comply with submission instructions, page limits, and quality standards, including accurate grammar, spelling, and typography.
Perform and lead word-processing and desktop-production tasks using Microsoft Word, Excel, and PowerPoint.
Maintain standardized proposal templates and ensure consistency across submissions.
Prepare final electronic and hard-copy proposal documents for submission by required deadlines.
Monitor proposal status and update internal databases.
Help maintain a repository of past project information and client testimonials for proposal use.
Maintain bid responses in the database to keep content current and accurate.
Coordinate and support meetings, scheduling, reviews, and other tasks as directed by the Proposal Manager and/or VP, Business Development.
Develop presentation decks with compliance elements, timelines, assignment matrices, and debrief slides.
Support vendor registrations, prequalification questionnaires, and similar client and prospect requests.
Maintain access credentials for client vendor systems and file registration documents for future reference.
Help maintain master project resumes by working with subject matter experts to obtain details and updates.