Bid Proposals Specialist
About The Position
Bally's Intralot supplies integrated gaming and transaction processing systems, game content, and services to state-licensed gaming organizations. The Bids & Proposals Specialist coordinates the administrative aspects of proposal development for State and Government Requests for Proposals (RFPs). The role gathers information, coordinates with cross-functional teams, ensures compliance with client requirements, and produces polished proposal documents for prospective clients. It works closely with Marketing and Business Development to meet deadlines and support new business. This is a hybrid role requiring three days per week in the office. The position works under the direct supervision of Proposal Managers.
Requirements
- Bachelor’s degree in business or marketing.
- Ability to manage multiple proposals simultaneously and meet deadlines.
- Effective communication with internal teams and external clients.
- Ability to understand complex RFPs and identify key client requirements.
- Strong skills in Microsoft 365, including Word, Excel, and PowerPoint, and RFP management tools.
- Strong leadership, time-management, and critical-thinking skills.
- Self-starter who is team-oriented and able to work with different personalities and professional styles.
- Meticulous attention to document accuracy and consistency.
- Must possess valid documentation establishing identity and U.S. employment eligibility.
- Must submit to and be able to pass a thorough pre-employment background check required by the State Lottery and Intralot, Inc.
- Must complete a pre-employment drug screening.
Responsibilities
- Review RFPs to understand client needs, project requirements, and evaluation criteria.
- Track RFP amendments and clarifications and ensure the final proposal incorporates required information.
- Support the Business Development team in a high-volume proposal environment by project-managing responses and prioritizing strategic cases.
- Support the development and completion of proposal-related forms, representations and certifications, bonds, and related materials.
- Ensure proposals comply with submission instructions, page limits, and quality standards, including being free of grammar, spelling, and typographical errors.
- Perform and lead word processing and desktop production tasks using Microsoft Word, Excel, and PowerPoint.
- Maintain standardized proposal templates and consistency across submissions.
- Prepare final electronic and hard-copy proposal documents for submission by required deadlines.
- Monitor proposal status and update internal databases.
- Help maintain a repository of past project information and client testimonials for proposal use.
- Maintain bid responses in a database to keep content accurate and current.
- Coordinate and support meetings, scheduling, reviews, and other tasks at the direction of a Proposal Manager or the VP of Business Development.
- Develop presentation decks containing compliance elements, timelines, assignment matrices, and debrief slides.
- Support vendor registrations, prequalification questionnaires, and similar client and prospect requests.
- Maintain access credentials for client vendor systems and file registration documents for future reference.
- Help maintain master project resumes by coordinating with subject-matter experts for details and updates.
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What This Job Offers
Job Type
Full-time
