Proposals Coordinator

PCL Construction•Tampa, FL

About The Position

PCL Civil Constructors, Inc. is hiring a Proposals Coordinator in Tampa, Florida, within Civil East. The role develops compelling, high-quality proposals, qualifications packages, presentations, and other pursuit materials that support business development and help position teams to win new projects. Working with guidance and under direction, the coordinator contributes to proposal planning, research, content development, production, review, and submission. The position also maintains proposal resources and marketing materials and supports pursuit teams in producing consistent, accurate submissions and building strong client relationships.

Requirements

Postsecondary degree or diploma in marketing, communications, journalism, or equivalent.
Demonstrated project management, organizational, and time management skills to prioritize and schedule work effectively.
Working knowledge of proposal fundamentals and best practices.
Ability to participate in a lean, quality pursuit process and strategy session.
Strong interpersonal skills and ability to work sensitively, tactfully, and diplomatically with a diverse group.
Business acumen and understanding of industry practices and developments, including construction processes, delivery models, and contract types.
Competent InDesign layout skills and competent functionality within Adobe Suite programs.
Working knowledge of Microsoft Office, Adobe Creative Cloud, and other relevant marketing software systems.

Nice To Haves

Co-op or intern experience in proposals or a related role such as communications, marketing, or visual communications.

Responsibilities

Coordinate and develop proposals, qualifications packages, presentations, and other pursuit materials.
Complete layout and production of proposal materials in a contemporary style and ensure submissions meet requirements.
Initiate proposal planning with guidance, including reviewing client requirements, creating responsibility matrices and content outlines, setting timelines and assignments, and scheduling kickoff meetings.
Conduct client background research with guidance and identify questions, concerns, and potential risks to inform proposal strategy and planning.
Maintain a proposal-tracking matrix.
Proofread, edit, and revise text to deliver accurate, error-free submissions on time.
Identify interview requirements.
Collaborate with estimating, operations, business development, and leadership teams to gather information and develop proposal content.
Manage proposal schedules, requirements, and deliverables to support accurate, complete, timely submissions.
Organize resumes, project experience, graphics, and supporting information to communicate team experience and capabilities.
Support proposal kickoff meetings, reviews, final production, and submission activities.
Maintain proposal resources, templates, project information, and other marketing materials for future pursuits.
Participate in and seek involvement with outside professional organizations that support the proposal position.
Help improve proposal quality and consistency while supporting efforts to win work and build client relationships.

Benefits

Employee ownership opportunities
Annual discretionary performance bonuses
401(k) with company match
Medical, dental, and vision benefits
Prescription drug coverage and telemedicine services
Life, AD&D, and disability insurance
Paid parental leave and family care support
HSA or FSA for healthcare, dependent care, and transportation
Mental health and wellness support, including Employee Assistance Programs
Career growth pathways, leadership development, and mentorship programs
Training through PCL’s College of Construction and professional development courses
Ongoing opportunities to learn new skills, explore roles, and grow across sectors and regions