Proposals Coordinator
About The Position
As a Proposals Coordinator for PCL Civil Constructors, Inc. within Civil East in Tampa, Florida, you will develop and coordinate high-quality proposals, qualifications packages, presentations, and other pursuit materials to support business development and help teams win projects. You will work with estimating, operations, business development, and leadership to gather information and create compelling proposal content. Under direction and guidance, you will plan and produce proposal materials, manage schedules and submission requirements, research clients, and maintain proposal resources and tracking information. The role also supports proposal kickoffs, reviews, final production, and submission activities, while helping ensure materials are accurate, complete, consistent, and submitted on time. PCL is a 100% employee-owned construction company. It describes its total rewards as supporting employee growth, well-being, and future success, and notes that offerings could include employee ownership opportunities, performance bonuses, retirement savings, insurance and health benefits, paid parental leave, family care support, wellness resources, training, mentorship, and career development. PCL also states its commitment to an inclusive workplace and merit-based employment decisions.
Requirements
- Postsecondary degree or diploma in marketing, communications, journalism, or equivalent.
- Project management, organizational, and time management skills to prioritize and schedule work effectively.
- Working knowledge of proposal fundamentals and best practices.
- Ability to participate in a lean, quality pursuit process and strategy session.
- Strong interpersonal skills and ability to work sensitively, tactfully, and diplomatically with a diverse group.
- Business acumen and understanding of industry practices and developments, including construction processes, delivery models, and contract types.
- Competent InDesign layout skills.
- Competent functionality within Adobe Suite programs, such as Photoshop, PowerPoint, and Illustrator.
- Working knowledge of Microsoft Office, Adobe Creative Cloud, and other relevant marketing software systems.
Nice To Haves
- Co-op or internship experience in proposals or a related role, such as communications, marketing, or visual communications.
Responsibilities
- Complete layout and production of proposal materials in a contemporary style under direction.
- Produce professional proposals that meet requirements.
- Initiate proposal planning with guidance, including reviewing client requirements, developing a proposal responsibility matrix and content outline, creating timelines and assignments, and scheduling pursuit kickoffs.
- Conduct client background research with guidance.
- Identify questions, concerns, and potential risks to inform strategic vision and proposal planning.
- Maintain a proposal-tracking matrix with guidance.
- Proofread, edit, and rework text to deliver an accurate, error-free submission on time.
- Identify interview requirements.
- Participate in outside professional organizations that support the proposal position.
- Coordinate and develop proposals, qualifications packages, presentations, and other pursuit materials.
- Collaborate with estimating, operations, business development, and leadership teams to gather information and develop proposal content.
- Manage proposal schedules, requirements, and deliverables to support accurate, complete, and timely submissions.
- Organize resumes, project experience, graphics, and supporting information to communicate team experience and capabilities.
- Support proposal kickoff meetings, reviews, final production, and submission activities.
- Maintain proposal resources, templates, project information, and other marketing materials for future pursuits.
- Help strengthen proposal quality and consistency while supporting new business and client relationships.
Benefits
- Employee ownership opportunities
- Annual discretionary performance bonuses
- 401(k) with company match
- Medical, dental, and vision benefits
- Prescription drug coverage and telemedicine services
- Life, AD&D, and disability insurance
- Paid parental leave and family care support
- HSA or FSA for healthcare, dependent care, and transportation
- Mental health and wellness support, including Employee Assistance Programs
- Career growth pathways, leadership development, and mentorship programs
- Training through PCL’s College of Construction and professional development courses
- Ongoing opportunities to learn new skills, explore roles, and grow across sectors and regions
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
