Bid Coordinator

Vadella Bidco Ltd • Liverpool, NY

10d • £40,000 - £45,000 • Onsite

About The Position

P4 is a safety consultancy working with clients, design teams and contractors across the UK. The Bid Coordinator will support the growth of its Building Safety Act team by turning technical expertise into clear, compliant and persuasive bid submissions. The role owns the bid process from identifying opportunities through to submission, allowing directors and consultants to focus on technical content. The successful candidate will help shape the consultancy’s bid processes, content library and working practices.

The position is based at P4’s Liverpool head office on Mann Island, Liverpool Waterfront, with occasional travel to its Manchester, Leeds and London offices. Working hours are 40 hours per week, Monday to Friday. P4 describes a culture focused on inclusion and welcomes flexible working requests from day one.

Requirements

• Experience coordinating bids, tenders or proposals.
• Experience with formal tender processes and online procurement portals.
• Clear, concise and persuasive writing in plain UK English, with strong editing and proofreading skills.
• Ability to manage several bids concurrently against fixed deadlines.
• Confidence in chasing senior colleagues for input and holding them to deadlines.
• Strong Microsoft 365 skills, especially Word, Excel and SharePoint.
• A detail-focused, calm and proactive approach, and willingness to learn the building safety sector.

Nice To Haves

• Bidding experience in construction, property, engineering or professional services.
• Knowledge of the Procurement Act 2023 and public framework bids.
• Experience setting up bid processes or a content library from scratch.
• Familiarity with design or layout tools, bid management software or CRM software.
• Awareness of the Building Safety Act 2022 and the Building Safety Regulator.
• APMP Foundation or a similar bid qualification.
• Interest in using AI tools to speed up drafting and research.

Responsibilities

• Monitor tender portals and frameworks, keep supplier registrations current, and prepare opportunity summaries to support bid/no-bid decisions.
• Maintain a bid pipeline tracker covering deadlines, status, owners and outcomes.
• Review tender documents and scoring criteria, develop a bid plan for each submission, and chair kick-off meetings.
• Track requirements using a compliance matrix and raise clarification questions through appropriate channels.
• Draft, edit and tailor responses, translating technical input into clear, persuasive answers aligned with scoring criteria.
• Organise internal reviews and sign-off, carry out final compliance checks, and submit bids through client portals on time.
• Build and maintain a central bid library, keeping its content and certificate expiry dates up to date.
• Request feedback on every bid, whether won or lost, and report win rates and lessons learned to the leadership team.

Benefits

• 29 days’ holiday including bank holidays, plus a birthday day off and Christmas shutdown.
• Loyalty days after three and five years.
• Pension scheme.
• Option to join a private healthcare scheme after three months.
• Salary sacrifice car scheme.
• Regular CPD support and company equipment.
• Team socials and celebrations of success.
• Flexible working requests welcome from day one.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed