Bid Coordinator

Norrell Construction Inc • Clute, TX

9d • $60,000 - $65,000 • Onsite

About The Position

Norrell is an industrial construction contractor offering self-performed services including mechanical, piping, civil, I&E, cranes and elevators, HVAC, sheet metal, building and remodeling, plumbing, and roofing. The Bid Coordinator supports an organized bidding process by helping ensure deadlines are met and complete, accurate, timely bids are submitted to clients. This is a full-time, on-site role at the corporate office in Clute, Texas, Monday through Friday.

The coordinator manages bid documents and tracking, monitors addenda and requests for information, coordinates bid reviews, assists with proposal assembly and submission, and communicates bid-related information among estimators and other stakeholders. The role also maintains electronic bid files and supports improvements to bid tracking and document organization.

Applicants must be authorized to work lawfully in the United States without sponsorship from Norrell Construction. Norrell Construction, Inc. is an equal opportunity employer.

Requirements

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple bids, competing priorities, and tight deadlines.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Ability to navigate online client bid portals and manage electronic project documentation.
• Strong follow-through, time management, and problem-solving skills.
• Ability to work collaboratively with estimators and other project team members in a deadline-driven environment.
• Authorization to work lawfully in the United States without sponsorship from Norrell Construction.

Nice To Haves

• Experience with Smartsheet or similar project tracking tools.
• Previous experience in construction administration, estimating support, bid coordination, project coordination, or proposal preparation.
• Familiarity with industrial construction projects, construction drawings, specifications, and bid packages.
• Experience tracking bid addenda, RFIs, and proposal submission requirements.

Responsibilities

• Download, review for completeness, organize, and maintain bid documents from client bid portals, including drawings, specifications, scopes of work, bid instructions, and related project information.
• Maintain the Smartsheet Project Bid List, keeping deadlines, project details, assigned estimators, and bid statuses accurate and current.
• Monitor client bid portals for addenda, revisions, clarifications, and other bid-related updates; track and distribute updates to appropriate estimators and team members.
• Schedule bid review meetings, coordinate calendars, prepare and distribute relevant documents, and help ensure participants are prepared.
• Assemble proposal packages, collect required documentation, organize estimator-provided pricing and supporting materials, and assist with client-specific bid forms and submission requirements.
• Monitor upcoming bid deadlines, remind estimators, and follow up on outstanding items to help ensure timely submissions.
• Coordinate bid-related communication among estimators, project teams, subcontractors, vendors, and clients as appropriate.
• Maintain organized electronic bid files and ensure current drawings, specifications, addenda, correspondence, and submitted proposals are saved and accessible.
• Assist with improving bid tracking procedures, standardizing document organization, and maintaining consistency in the estimating and preconstruction process.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed