Estimating Bid Coordinator

IES Electrical • Austell, GA

4d

About The Position

IES Commercial, Inc. – DBA IES Electrical, is seeking an Estimating Bid Coordinator in Austell, Georgia. The role supports the estimating department by coordinating bid documents, deadlines, vendor and subcontractor pricing requests, proposal preparation, and bid records. It also provides administrative support to estimators and sales/project teams, communicates with customers and internal and external stakeholders, and may assist with quantity takeoffs and basic review of electrical drawings and specifications. This position is not eligible for visa sponsorship or work authorization support; candidates must be authorized to work in the United States without current or future employer sponsorship.

Requirements

• High school diploma or equivalent required.
• 1–3+ years of experience in administrative support, project coordination, estimating support, inside sales, or construction; electrical experience is preferred.
• Strong organizational skills and the ability to manage multiple concurrent bids and tight deadlines.
• Excellent attention to detail, follow-through, and accuracy.
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook.
• Solid verbal and written communication and customer service skills.
• Ability to learn technical electrical products, drawings, specifications, and processes.
• Authorization to work in the United States on a full-time basis without current or future employer sponsorship.

Nice To Haves

• Associate’s degree or coursework in business, construction management, engineering technology, or a related field.
• Experience with estimating or document management tools such as Bluebeam or HeavyBid.
• Prior experience reading basic electrical drawings or one-line diagrams, or working in electrical contracting or distribution.

Responsibilities

• Receive, review, and organize bid invitations, RFPs, RFQs, plans, specifications, addenda, and related documents.
• Set up and maintain bid tracking logs, calendars, project folders, and document control systems, including network drives, Dropbox, and company software.
• Request, track, and follow up on pricing and information from manufacturers, vendors, suppliers, and subcontractors.
• Prepare and assemble bid packages, proposals, supporting documentation, pre-qualification packages, and online submissions.
• Monitor deadlines, distribute amendments and addenda, update plan-holder lists, and ensure requirements are addressed before submission.
• Maintain accurate records of bids, communications, quotes, and outcomes in company systems.
• Support estimators and sales/project teams with administrative coordination, data entry, and post-award turnover activities.
• Communicate with customers, manufacturers, internal teams, and general contractors regarding status, documentation needs, and clarifications.
• Assist with quantity takeoffs, basic review of drawings, specifications, and one-line diagrams as experience allows, and help finalize pricing entries.
• Perform other related duties as assigned to support the estimating department.

Benefits

• 401(k) retirement plan with company discretionary match.
• Flexible medical, dental, and vision insurance.
• Short-term and long-term disability insurance.
• Basic life and AD&D insurance.
• Paid holidays.
• Paid time off.
• Highly competitive pay.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED