Benefits Administrative Coordinator

Grace Healthcare Services • Kearny, NJ

27d • Hybrid

About The Position

Grace Healthcare Services is hiring a Benefits Administrative Coordinator to provide administrative support for employee benefits, primarily 401(k) plan support. This hybrid role assists employees and HR/payroll departments with 401(k) inquiries and requests, reviews documentation, prepares contribution reports, and helps ensure requests are processed accurately and on time. The position works from Kearny, New Jersey, and offers flexible schedule options of 8:00 a.m.–4:30 p.m., 8:30 a.m.–5:00 p.m., or 9:00 a.m.–5:30 p.m.

Grace Healthcare Services describes its work as a compassionate commitment to hospice patients and their families, centered on dignity and respect. The organization also highlights supportive leadership and an environment intended to support employees' professional and personal well-being.

Requirements

• Excellent customer service and communication skills.
• Basic Microsoft Excel knowledge.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to manage multiple tasks, work independently, and meet deadlines.
• Ability to work in a hybrid environment, splitting time between the office and remote work.

Responsibilities

• Communicate daily with employees and payroll departments about 401(k) inquiries and requests.
• Perform initial reviews of 401(k) enrollment forms, changes, distributions, loans, and hardship requests.
• Prepare Excel spreadsheets for 401(k) deferral and union contribution submissions.
• Scan, organize, and maintain documents in Laserfiche.
• Follow up on outstanding documentation and pending requests to support timely processing.
• Provide general administrative support for employee benefits as needed.

Benefits

• Flexible scheduling.
• Employee discounts.
• Mileage reimbursement for travel expenses incurred during patient visits.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed