Banquets Administrative Assistant

Fontainebleau Las Vegas•Las Vegas, NV

About The Position

The Banquets Administrative Assistant performs administrative duties related to Banquets Department operations. The role supports department office functions, meetings, events, communications, scheduling, records, supplies, and administrative projects. The position may also assist on the floor with convention clients and Member requests, help carry out departmental programs and procedures, and maintain guest-facing office areas. Temporary or permanent duties and responsibilities may be added or modified as necessary.

Requirements

Must be at least 21 years of age.
High school diploma or equivalent required.
Must have knowledge of health department, OSHA, and Clark County Fire Department requirements.
Excellent organizational skills and attention to detail.
Extensive knowledge of office management systems and procedures.
Ability to operate general office equipment.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite or similar software.
Ability to maintain confidential information.
Telephone etiquette skills and comfort interacting with many people.
Ability to follow written and verbal instructions.
Must be willing and able to work a flexible schedule, including holidays, nights, and weekends.
Ability to work in a fast-paced, busy, and somewhat stressful environment.
Ability to read and communicate verbally in English; written English communication may also be required.
Ability to understand and carry out written, oral, or diagram-form instructions and address problems involving several concrete variables in standardized situations.
Must be able to qualify for licenses and permits required by federal, state, and local regulations.
Ability to meet the physical demands of the role, including standing; handling objects, tools, or controls; reaching; talking and hearing; and lifting or moving items up to 50 pounds occasionally.

Nice To Haves

Two years of administrative assistant experience preferred.
Knowledge of CBA’s preferred.

Responsibilities

Assist the Banquets Department with all aspects of office operations.
Support meeting setup, including coordination, minutes, conference-room scheduling, conference calls, and arranging audio/visual equipment and refreshments.
Assist convention clients and Member requests on the floor.
Maintain and order office supplies; handle the Banquets supply account, invoices, and purchase requests.
Create and post food and meeting signs for Banquet events.
Maintain departmental files, correspondence, and records, including typing and filing using computer systems.
Input and monitor shift requests, leaves, early outs, and call outs.
Make and answer telephone calls, take and forward messages, assist callers, and provide proactive, service-oriented support.
Receive and distribute office mail and maintain the FedEx account.
Ensure Member work cards are current and verified.
Make photocopies, send faxes, and email documents as needed.
Schedule and organize Banquets Department appointments.
Conduct research, prepare statistical reports, handle information requests, and perform administrative tasks for projects and initiatives.
Assist the Banquets Department in carrying out programs and procedures for Members.
Keep guest-facing office areas clean and well maintained.
Make travel and room arrangements as needed.
Oversee and maintain the department’s Evacuation Plan.
Oversee the creation and updating of department SOPs.
Comply with Title 26 policies and procedures and complete assigned or required modules on time.
Perform other temporary or permanent duties as assigned or modified.