Back-Up Administrative Coordinator

Albertsons Companies • Dallas, TX

11d

About The Position

The Back-Up Administrative Coordinator provides administrative and operational support to store leadership, assisting with hiring, employee onboarding, scheduling, payroll support, record management, internal communications, and general office functions. The role provides backup coverage for administrative operations during absences, peak workloads, and special projects, helping maintain continuity of critical business functions while ensuring confidentiality and accuracy.

The coordinator supports store management and department leaders, maintains employee and administrative records, assists with recruitment and onboarding, and helps with workforce scheduling and payroll-related processes. The position also coordinates communications, training, meetings, and events; assists with compliance and record-management activities; and supports store projects and operational initiatives. The role serves as a resource for associates and provides professional, courteous service to internal and external customers.

This position requires a high school diploma or equivalent. Previous administrative, office support, retail, or customer service experience is preferred. Physical tasks include sitting, standing, and walking for extended periods; using computers, phones, and office equipment frequently; occasionally lifting and carrying up to 25 pounds; and filing, reaching, bending, and performing routine office tasks.

Requirements

• High school diploma or equivalent required.
• Proficiency with Microsoft Office applications, email systems, and data entry.
• Strong organizational, communication, and time-management skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Ability to sit, stand, and walk for extended periods.
• Frequent use of computers, phones, and office equipment.
• Ability to lift and carry up to 25 pounds occasionally.
• Ability to file, reach, bend, and perform routine office-related tasks.

Nice To Haves

• Previous administrative, office support, retail, or customer service experience preferred.

Responsibilities

• Provide administrative assistance to store management and department leaders.
• Maintain accurate employee records, personnel files, and required documentation.
• Assist with data entry, filing, document preparation, and report generation.
• Answer and direct phone calls, emails, and internal inquiries professionally.
• Support daily office operations and efficient workflow.
• Assist with recruitment activities, including scheduling interviews and communicating with candidates.
• Support new-hire onboarding, orientation preparation, and completion of employment documents.
• Coordinate pre-employment requirements and onboarding processes.
• Maintain hiring and training records in accordance with company policies.
• Assist with workforce scheduling and schedule maintenance.
• Support payroll administration by reviewing timekeeping records and identifying exceptions.
• Help ensure payroll-related documents are accurately completed and submitted on time.
• Monitor attendance records and communicate discrepancies to leadership.
• Facilitate communication between store leadership, associates, and corporate support teams.
• Assist in preparing employee communications, meeting materials, and announcements.
• Coordinate training schedules, meetings, and special events.
• Maintain professionalism and confidentiality when handling sensitive information.
• Maintain personnel and administrative records according to company standards.
• Assist with compliance audits, required postings, and document retention procedures.
• Support verification of licenses, certifications, and training records where applicable.
• Provide coverage for Administrative Coordinator duties during absences or increased workloads.
• Assist with store projects, reporting requirements, and operational initiatives.
• Support leadership with organization and follow-up on administrative tasks.
• Serve as a helpful resource for associates seeking information or assistance.
• Respond to questions regarding administrative processes and procedures.
• Deliver professional and courteous service to internal and external customers.
• Contribute to a positive and efficient work environment.

Benefits

• Competitive wages paid weekly.
• Access to up to 50% of earned wages before payday through a partnership with Stream.
• Associate discounts.
• Health and financial well-being benefits for eligible associates, including medical, dental, and 401(k).
• Time off, including vacation, holidays, and sick pay, subject to eligibility requirements.
• Leaders invested in associates’ training, career growth, and development.
• An inclusive work environment with talented colleagues who reflect the communities served.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED