Back-Up Administrative Coordinator

Albertsons Companies • Longview, TX

12d

About The Position

The Back-Up Administrative Coordinator provides administrative and operational support to store leadership and serves as a secondary resource for administrative operations. The role helps maintain continuity of critical business functions during absences, peak workloads, and special projects while ensuring accuracy and confidentiality. Duties include supporting hiring and onboarding, scheduling and payroll processes, records management, internal communications, office operations, and store initiatives. The coordinator also assists associates with administrative questions and provides professional service to internal and external customers.

Requirements

• High school diploma or equivalent required.
• Proficiency with Microsoft Office applications, email systems, and data entry.
• Strong organizational, communication, and time-management skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks in a fast-paced environment.

Nice To Haves

• Previous administrative, office support, retail, or customer service experience preferred.

Responsibilities

• Provide administrative assistance to store management and department leaders.
• Maintain accurate employee records, personnel files, and required documentation.
• Assist with data entry, filing, document preparation, and report generation.
• Answer and direct phone calls, emails, and internal inquiries professionally.
• Support daily office operations and efficient workflow.
• Assist with recruiting activities, including interview scheduling and candidate communications.
• Support new-hire onboarding and orientation preparation, and help complete employment documents and pre-employment requirements.
• Maintain hiring and training records in accordance with company policies.
• Assist with workforce scheduling and schedule maintenance.
• Support payroll administration by reviewing timekeeping records, identifying exceptions, and helping ensure payroll documents are completed accurately and submitted on time.
• Monitor attendance records and communicate discrepancies to leadership.
• Facilitate communication among store leadership, associates, and corporate support teams.
• Prepare employee communications, meeting materials, and announcements.
• Coordinate training schedules, meetings, and special events.
• Maintain confidentiality and professionalism when handling sensitive information.
• Maintain personnel and administrative records according to company standards.
• Assist with compliance audits, required postings, document retention, and verification of licenses, certifications, and training records where applicable.
• Provide coverage for Administrative Coordinator duties during absences or increased workload.
• Assist with store projects, reporting requirements, operational initiatives, and leadership follow-up on administrative tasks.
• Serve as a helpful resource for associates, respond to questions about administrative processes and procedures, and provide professional, courteous service to internal and external customers.
• Contribute to a positive, welcoming, and efficient work environment.

Benefits

• Competitive wages paid weekly.
• Access to up to 50% of earned wages before payday through the company's partnership with Stream.
• Associate discounts.
• Health and financial well-being benefits for eligible associates, including medical, dental, and 401(k).
• Time off, including vacation, holidays, and sick pay, subject to eligibility requirements.
• Leaders invested in training, career growth, and development.
• An inclusive work environment with talented colleagues who reflect the communities served.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED