Back-Up Administrative Coordinator

Albertsons • Longview, TX

11d

About The Position

The Back-Up Administrative Coordinator provides administrative and operational support to store leadership, assisting with hiring, onboarding, scheduling, payroll support, record management, internal communications, and general office functions. This role provides backup coverage for administrative operations during absences, peak workloads, and special projects, helping maintain continuity of critical business functions while ensuring confidentiality and accuracy.

The position supports store management and department leaders, associates, and internal and external customers. It assists with recruitment and onboarding, workforce scheduling and payroll-related records, communications and coordination, compliance and document retention, store projects, and day-to-day office operations. The role also serves as a helpful resource for associates and contributes to an efficient, welcoming, and supportive workplace.

Requirements

• High school diploma or equivalent required.
• Proficiency with Microsoft Office applications, email systems, and data entry.
• Strong organizational, communication, and time-management skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Ability to sit, stand, and walk for extended periods.
• Frequent use of computers, phones, and office equipment.
• Ability to lift and carry up to 25 pounds occasionally.
• Ability to file, reach, bend, and perform routine office-related tasks.

Nice To Haves

• Previous administrative, office support, retail, or customer service experience preferred.

Responsibilities

• Provide administrative assistance to store management and department leaders.
• Maintain accurate employee records, personnel files, and required documentation.
• Perform data entry, filing, document preparation, and report generation.
• Answer and direct phone calls, emails, and internal inquiries professionally.
• Support daily office operations and efficient workflow.
• Schedule interviews and communicate with candidates as part of recruitment activities.
• Support new-hire onboarding, prepare for orientation, and assist with employment documents and pre-employment requirements.
• Maintain hiring and training records in accordance with company policies.
• Assist with workforce scheduling and schedule maintenance.
• Support payroll administration by reviewing timekeeping records, identifying exceptions, and helping ensure payroll-related documents are accurate and submitted on time.
• Monitor attendance records and communicate discrepancies to leadership.
• Facilitate communication among store leadership, associates, and corporate support teams.
• Prepare employee communications, meeting materials, and announcements.
• Coordinate training schedules, meetings, and special events.
• Maintain professionalism and confidentiality when handling sensitive information.
• Maintain personnel and administrative records according to company standards.
• Assist with compliance audits, required postings, and document-retention procedures.
• Support verification of licenses, certifications, and training records where applicable.
• Provide coverage for Administrative Coordinator duties during absences or increased workload.
• Assist with store projects, reporting requirements, and operational initiatives.
• Help leadership organize and follow up on administrative tasks.
• Serve as a resource for associates seeking information or assistance, respond to questions about administrative processes, and provide professional and courteous service to internal and external customers.
• Contribute to a positive, efficient, welcoming, and supportive work environment.

Benefits

• Competitive wages paid weekly.
• Access to up to 50% of earned wages before payday through a partnership with Stream.
• Associate discounts.
• Health and financial well-being benefits for eligible associates, including medical, dental, and 401(k).
• Time off, including vacation, holidays, and sick pay.
• Training, career growth, and development opportunities.
• An inclusive work environment with talented colleagues who reflect the communities served.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED