Back-Up Administrative Coordinator

Albertsons Companies • Arlington, TX

8d

About The Position

The Back-Up Administrative Coordinator supports the Administrative Coordinator and store leadership with administrative, personnel, payroll, recordkeeping, and general office functions. The role helps ensure store administrative processes are completed accurately, on time, and confidentially, while providing support to associates and leadership.

The position provides back-up coverage for the Administrative Coordinator, helps maintain an organized and efficient store office, and assists with administrative processes such as timekeeping, payroll, hiring and onboarding, personnel records, compliance documentation, and store communications. It also serves as an administrative resource for associates and leadership, directing complex questions or concerns to appropriate resources.

Responsibilities

• Assist with the daily administrative functions of the store and provide back-up coverage for the Administrative Coordinator as needed.
• Maintain organized and accurate store records, files, personnel records, and documentation.
• Prepare, organize, and distribute store communications and administrative materials.
• Answer phones, respond to questions, and direct associates to appropriate resources.
• Support store leadership with administrative tasks and special projects.
• Review associate timekeeping records for completeness and accuracy, help resolve missing punches and discrepancies, and support payroll processes according to procedures and deadlines.
• Maintain payroll and timekeeping documentation and communicate related concerns to appropriate store leadership.
• Support store hiring and onboarding administrative activities, including maintaining associate records and helping ensure new-hire paperwork and onboarding activities are completed.
• Provide associates with information about administrative processes and resources while maintaining confidentiality of employment-related information.
• Assist with required filing, reporting, and documentation; help ensure documents are completed and maintained according to established procedures.
• Follow company policies for confidential and sensitive information and escalate documentation or compliance concerns to appropriate leadership.
• Serve as an administrative resource for associates and store leadership, support communication among store leadership, associates, and support teams, and direct complex matters to the appropriate resource.
• Provide professional and courteous service to associates, applicants, customers, and visitors.
• Assume applicable Administrative Coordinator responsibilities during absences or as assigned.
• Prioritize administrative responsibilities to meet established deadlines and communicate outstanding issues or required follow-up to the Administrative Coordinator and store leadership.
• Perform other duties as assigned.

Benefits

• Competitive wages paid weekly
• Access to up to 50% of earned wages before payday through the company’s partnership with Stream
• Associate discounts
• Health and financial well-being benefits for eligible associates, including medical, dental, and 401(k)
• Time off, including vacation, holidays, and sick pay, subject to eligibility requirements
• Training, career growth, and development
• An inclusive work environment with colleagues who reflect the communities served

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed