Back-Up Administrative Coordinator

Albertsons • Dallas, TX

11d

About The Position

The Back-Up Administrative Coordinator provides administrative and operational support to store leadership, assisting with hiring, employee onboarding, scheduling, payroll support, record management, internal communications, and general office functions. The role provides backup coverage to help maintain critical business operations during absences, peak workloads, and special projects, with an emphasis on accuracy and confidentiality.

The coordinator supports recruiting and onboarding, maintains employee and hiring records, assists with workforce scheduling and payroll administration, and helps coordinate communications, training, meetings, and events. The role also supports compliance and record-management processes, responds to administrative questions from associates, and provides professional service to internal and external customers.

Requirements

• High school diploma or equivalent.
• Proficiency with Microsoft Office applications, email systems, and data entry.
• Strong organizational, communication, and time-management skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Ability to sit, stand, and walk for extended periods.
• Frequent use of computers, phones, and office equipment.
• Ability to lift and carry up to 25 pounds occasionally.
• Ability to file, reach, bend, and perform routine office-related tasks.

Nice To Haves

• Previous administrative, office support, retail, or customer service experience.

Responsibilities

• Provide administrative assistance to store management and department leaders.
• Maintain accurate employee records, personnel files, and required documentation.
• Perform data entry, filing, document preparation, and report generation.
• Answer and direct phone calls, emails, and internal inquiries professionally.
• Support daily office operations and efficient workflow.
• Schedule interviews and communicate with candidates as part of recruiting activities.
• Support new-hire onboarding, prepare for orientation, and assist with employment documents and pre-employment requirements.
• Maintain hiring and training records in accordance with company policies.
• Assist with workforce scheduling and schedule maintenance.
• Support payroll administration by reviewing timekeeping records, identifying exceptions, and helping ensure payroll documents are accurate and submitted on time.
• Monitor attendance records and communicate discrepancies to leadership.
• Facilitate communication among store leadership, associates, and corporate support teams.
• Prepare employee communications, meeting materials, and announcements.
• Coordinate training schedules, meetings, and special events.
• Maintain professionalism and confidentiality when handling sensitive information.
• Maintain personnel and administrative records according to company standards and assist with audits, required postings, and document retention.
• Support verification of licenses, certifications, and training records where applicable.
• Provide coverage for Administrative Coordinator duties during absences or increased workloads.
• Assist with store projects, reporting requirements, operational initiatives, and follow-up on administrative tasks.
• Serve as a helpful resource for associates, respond to questions about administrative processes, and provide courteous service to internal and external customers.
• Contribute to a positive, efficient, welcoming, and supportive work environment.

Benefits

• Competitive wages paid weekly.
• Access to up to 50% of earned wages before payday through the company's partnership with Stream.
• Associate discounts.
• Health and financial well-being benefits for eligible associates, including medical, dental, and 401(k).
• Time off, including vacation, holidays, and sick pay.
• Training, career growth, and development.
• An inclusive work environment with colleagues who reflect the communities served.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED