Aviation Safety Assistant (Office Automation)

Federal Aviation Administration•Honolulu, HI

4d•Onsite

About The Position

The Aviation Safety Assistant (Office Automation) works in a Flight Standards field office and provides administrative, semi-technical, and clerical support to a supervisor or manager, Aviation Safety Inspectors, and an Administrative Officer. The role uses office automation tools and systems relevant to the Safety Assurance System environment to obtain background data, prepare reports, review applications, interview applicants, process certificates, and maintain technical and administrative files. The position provides technical program support for airman, operator, and air agency certification; written examinations and examiner programs; agency directives; and staff inquiries. It also researches and prepares correspondence and reports, maintains correspondence controls and suspense files, and reviews outgoing materials for accuracy and completeness. This is not a virtual or remotely sited position.

Requirements

U.S. citizenship is required.
Selective Service registration is required for males born after 12/31/1959.
Submit an SF-50.
At least one year of specialized experience equivalent to FG/GS-6 grade level is required for qualification at the FG-7 level.
Specialized experience must demonstrate use of office automation software; researching technical data; analyzing problems; gathering data; recognizing solutions; planning and organizing work; assisting with complex technical and non-technical correspondence and reports; and conveying information in an office environment.
Qualification requirements must be met by the vacancy announcement closing date.

Responsibilities

Process FAA-issued airman certificates and authorizations, including certificates for designated representatives, mechanics, repairmen, flight engineers, and pilots, as well as inspection authorizations, aircrew program designee authorizations, and aerobatic competency authorizations.
Interview applicants to determine qualifications for non-complex certificates.
Process FAA-issued operator and air agency certificates, including air carrier, repair station, and approved school certificates.
Review applications and supporting documents for completeness, consistency, and compliance with Federal Aviation Regulations; arrange corrections when needed.
Notify staff of changes to directives concerning accidents, incidents, enforcement processing, and airman or operator certification.
Process temporary airman certification files issued by designated examiners, and monitor and track returned files.
Support the Designated Written Test Examiner program, including examiner orientation and training, security and accountability of test materials, and follow-up on needed corrective action.
Assemble and distribute FAA written examination materials, prepare supporting documentation, and monitor examinations.
Research handbooks and gather and organize materials for meetings and training sessions; conduct written test examiner training when necessary.
Assist with interpreting and implementing modified agency directives and determine appropriate actions and staff notifications.
Answer inquiries from and advise organization personnel regarding preparation of technical work.
Research, write, and type non-technical and routine technical correspondence, and assist in composing complex technical correspondence.
Maintain, review, and revise form letters in accordance with FAA branding and writing guidelines and procedures.
Receive, sort, and distribute incoming correspondence, attach background information when necessary, and maintain correspondence control and suspense files.
Review and assemble outgoing materials for mailing; check correspondence for format, grammar, spelling, accuracy, procedural agreement, factual consistency, and required attachments, enclosures, dates, and signatures.
Prepare accident, incident, violation, recurring, and special reports by researching and requesting information, creating files and control sheets, copying and distributing report documents, and checking accuracy and completeness.
Maintain individual report logs, assign report or control numbers, research and compose report sections as directed, and independently prepare special and recurring reports.
Extract report information from automated databases.