Aviation Safety Assistant (Office Automation)

Federal Aviation Administration • Scottsdale, AZ

5d • Onsite

About The Position

Incumbent is an Aviation Safety Assistant (Office Automation) (OA) in the Scottsdale, AZ Flight Standards District Office (FSDO). Provides administrative, semi-technical, and clerical related support to the supervisor, or manager, Aviation Safety Inspectors (ASIs), and Administrative Officer.

Requirements

• US Citizenship is required.
• Selective Service Registration is required for males born after 12/31/1959.
• Must submit an SF50 (See Required Documents).
• This is a bargaining unit position.
• Position is designated as Low Risk; Background investigation may be required.
• To qualify for this position at the FG- 6 level: At least one year of specialized experience equivalent to the FG-5 or FV-D (FG-5/6) level in the Federal Service. Specialized experience is: Performing administrative and clerical tasks, including researching, writing, and typing non-technical and routine correspondence Reviewing and distributing incoming correspondence and maintaining files Providing general office support and preparing reports Entering and retrieving information from various automated systems
• To qualify for this position at the FG-7 level: At least one year of specialized experience equivalent to the FG-6 or FV-D (FG-5/6) level in the Federal Service. Specialized experience is: Performing technical administrative work, including preparing complex reports and writing technical and non-technical correspondence Assisting in interpreting and implementing newly modified directives and determining necessary actions Managing records and providing tracking and validation support for of funds for employee travel Researching technical data and reviewing, analyzing, and interpreting complex information and directives
• Applicants should include examples of specialized experience in their work history.
• Qualifications must be met by the closing date of this vacancy announcement.

Nice To Haves

• If the agency decides to interview any qualified employee on the selection list, then all on the list who are qualified must be interviewed.

Responsibilities

• Processes FAA issued airman certificates such as ground instructor, flight instructor, mechanic, repairman, and flight engineer.
• Interviews applicants to determine qualifications for non-complex certificates.
• Processes FAA authorizations such as inspection authorization, aircrew program designee, and aerobatic competency.
• Processes FAA issued operator and air agency certificates such as air carrier, repair stations, and approved schools.
• Examines applications and supporting documents for completeness, consistency of information, and assures correctness, if required.
• Responsible for processing temporary airman certification files for certificates issued by designated examiners.
• Examines applications and supporting documents for completeness, consistency of information, and fulfillment of Federal Aviation Regulations (FAR) requirements.
• Supports the Designated Written Test Examiner (DWTE) program by providing orientation and training of new examiners, providing required annual and periodic training as necessary.
• Conducts FAA written examinations by assembling and distributing test materials, and following up to ensure corrective action is taken if necessary.
• Researches, writes, and types non-technical and routine technical correspondence.
• Responsible for maintaining correspondence control and suspense files.
• Reviews outgoing correspondence for grammatical accuracy, procedural agreement, aircraft technical manuals and factual inconsistencies, attachments, enclosures, dates, and signatures.
• Responsible for maintaining administrative and technical files such as certificated operator and designee case files in accordance with agency directives.
• Determines need for new files, initiates action to create files, prepares file folders, dividers, and labels.
• Maintains administrative/technical library with includes orders, notices, Federal Aviation Regulations (FARs), Master Minimum Equipment Lists (MMELs), aircraft technical manuals and advisory circulars, etc.
• Assures that charts and office logs are kept current.
• Coordinates organization's schedule with regard to inspectors’ schedules, flight checks, exams, itineraries and coordinates supervisor's appointment schedule.
• Prepares time and attendance forms for organization personnel, maintain supporting documentation, and submit to appropriate payroll office.
• Receives incoming telephone calls, answers inquiries, and directs incoming calls appropriately.
• Interacts with the public and other FAA offices.
• Assists visitors, determines needs and provides information or refers as appropriate.
• Assembles and enters information into various automated programs (such as Operations Specifications Subsystems (OPSS), Vital Information Subsystem (VIS), and Enforcement Information System (EIS)) and retrieves, prints, and reviews output.
• Retrieves data concerning airmen records, certificates, violation histories and aircraft registrations for National Data Base (NDB) and EIS database systems.
• Generates reports such as inspector planned activity, quarterly work program accomplishment report, quarterly NPG report, and inspector open items.
• Surveys organization to which assigned in order to ensure adherence to administrative procedures that are outlined in agency directives.
• Examines current procedures and practices and recommends or implements changes.
• Instructs organization personnel (including new employees) on proper administrative procedures.
• Manages cuff records in REGIS or equivalent management system providing tracking and validation support of funds for employee travel.

Benefits

• A career with the U.S. government provides employees with a comprehensive benefits package.
• As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
• Learn more about federal benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed