Aviation Safety Assistant (Office Automation)

Federal Aviation Administration•Phoenix, AZ

4d•Onsite

About The Position

The Aviation Safety Assistant (Office Automation) works in a Flight Standards field office and provides administrative, semi-technical, and clerical support to a supervisor or manager, Aviation Safety Inspectors, and an Administrative Officer. The role uses office automation tools and systems in the Safety Assurance System environment to obtain background data, prepare reports, review applications, interview applicants, process certificates, and maintain technical and administrative files. The position supports FAA technical programs by processing airman certificates, authorizations, operator and air agency certificates, and temporary airman certification files. It reviews applications and supporting documents for completeness, consistency, and compliance with Federal Aviation Regulations; tracks returned files; supports written-test examiner programs; conducts or monitors written examinations; and helps staff stay informed about changes to agency directives. The role also researches and organizes materials for meetings and training, conducts examiner training when necessary, and responds to inquiries about preparing technical work. The position also researches, prepares, and reviews correspondence and reports. It maintains correspondence-control and suspense systems, reviews outgoing correspondence and mailing materials, prepares accident, incident, violation, recurring, and special reports, maintains report logs, and extracts information from automated databases. This is not a virtual or remotely sited position. Applicants must be U.S. citizens, and Selective Service registration is required for males born after December 31, 1959. A background investigation may be required, as may a one-year probationary period and filing a financial disclosure statement within 30 days of entry on duty.

Requirements

U.S. citizenship is required.
Selective Service registration is required for males born after December 31, 1959.
Submit an SF-50.
At least one year of specialized experience equivalent to the FG/GS-6 grade level.
Specialized experience must include using office automation software, researching technical data, analyzing problems, gathering data, recognizing solutions, planning and organizing work, assisting with complex technical and non-technical correspondence and reports, and conveying information in an office environment.
Qualification requirements must be met by the vacancy announcement closing date.

Responsibilities

Process FAA-issued airman certificates, authorizations, operator certificates, and air agency certificates.
Interview applicants to determine qualifications for non-complex certificates.
Review applications and supporting documents for completeness, consistency, and fulfillment of Federal Aviation Regulations; arrange for corrections when needed.
Process temporary airman certification files issued by designated examiners and monitor and track returned files.
Notify staff of changes to directives concerning accidents, incidents, enforcement processing, and airman or operator certification.
Support the Designated Written Test Examiner program, including examiner orientation and required training.
Maintain the security and accountability of written-test materials, assemble and distribute materials, and follow up on corrective actions.
Conduct FAA written examinations by assembling and distributing materials and preparing supporting documentation; monitor examinations.
Research and organize materials for meetings and training sessions, and conduct written-test examiner training when necessary.
Assist with interpreting and implementing modified agency directives and advise organization personnel on preparing technical work.
Research, write, and type routine technical and non-technical correspondence; assist in composing complex technical correspondence.
Maintain, review, and revise form letters according to FAA branding and writing guidelines.
Receive, sort, and distribute incoming correspondence; maintain correspondence-control systems and suspense files; review and assemble outgoing material for mailing.
Review correspondence for format, grammar, spelling, accuracy, procedural agreement, factual consistency, attachments, enclosures, dates, and signatures.
Prepare accident, incident, violation, recurring, and special reports by researching and requesting information, creating files, preparing control sheets, and distributing report documents.
Maintain report logs and control numbers, research and compose report sections as directed, prepare special and recurring reports, and extract information from automated databases.