Aviation Safety Assistant (Office Automation)

Federal Aviation Administration • Des Moines, WA

1d • Onsite

About The Position

Serves as an Aviation Safety Assistant in a Flight Standards Field Office, providing administrative and technical program support to Aviation Safety Inspectors. The role supports airman, operator, and air agency certification; Designated Written Test Examiner programs; written examinations; correspondence; and reports. The position may be filled at the FG-6 or FG-7 level and is located in Des Moines, Washington.

The assistant processes FAA-issued airman certificates, authorizations, and operator and air agency certificates; interviews applicants for non-complex certificates; examines applications and supporting documents; and tracks returned certification files. The role also supports examiner orientation and training, handles written-test materials securely, researches technical information, and helps staff implement revised agency directives.

The position researches, prepares, reviews, and distributes correspondence and reports, maintains correspondence and suspense files, checks outgoing materials for accuracy and format, and extracts information from automated databases. It also maintains report logs and may independently prepare recurring and special reports.

Applicants must be U.S. citizens, and Selective Service registration is required for males born after December 31, 1959. A background investigation may be required; a one-year probationary period may apply; and the selected applicant may need to file a financial disclosure statement within 30 days of starting. Education does not qualify and cannot substitute for experience. The position is represented by PASS: Flight Standards Services.

Requirements

• For FG-303-6: at least one year of specialized experience equivalent to FG/GS-5 or equivalent, involving administrative and clerical work such as correspondence, incoming correspondence review and distribution, file maintenance, office support, report preparation, document accuracy and completeness review, and use of automated systems.
• For FG-303-7: at least one year of specialized experience equivalent to FG/GS-6 or equivalent, involving technical administrative work such as complex reports, implementation of modified directives, records management, travel-fund tracking and validation, complex correspondence and reports, technical research, and analysis of complex information and directives.
• Qualification requirements must be met by the announcement closing date.
• U.S. citizenship is required.
• Selective Service registration is required for males born after December 31, 1959.
• A resume must include detailed work-history examples supporting qualifications and questionnaire answers.
• Must submit an SF-50.
• Education is not qualifying and cannot be substituted for experience.

Responsibilities

• Process FAA-issued airman certificates, including ground instructor, flight instructor, mechanic, repairman, and flight engineer certificates.
• Interview applicants to determine qualifications for non-complex certificates.
• Process FAA authorizations, including inspection authorization, aircrew program designee, and aerobatic competency authorizations.
• Process FAA-issued operator and air agency certificates, including air carrier, repair station, and approved school certificates.
• Review applications and supporting documents for completeness, consistency, correctness, and compliance with Federal Aviation Regulations; seek corrections when required.
• Process temporary airman certification files issued by designated examiners and monitor and track returned files.
• Support the Designated Written Test Examiner program by orienting and training new examiners and providing required annual and periodic training.
• Maintain security and accountability of question selection sheets; sort, assemble, and distribute written-test materials; and follow up on corrective action when needed.
• Conduct FAA written examinations by assembling and distributing test materials and following up on corrective action when necessary.
• Research handbooks and gather and organize material for meetings and training sessions, including certification and examiner-related sessions.
• Conduct written-test examiner training sessions when necessary.
• Assist with interpreting and implementing revised agency directives concerning accident, incident, enforcement, and airmen or operator certification file processing; identify necessary action and notify staff of changes.
• Answer inquiries and advise organization personnel on preparation of the unit’s technical work processes.
• Research, write, and type non-technical and routine technical correspondence; assist with more complex technical correspondence.
• Maintain, review, and revise form letters; receive, sort, and distribute incoming correspondence; maintain correspondence control and suspense files; and review and assemble outgoing materials for mailing.
• Type and format materials using a typewriter or PC, checking grammar, spelling, accuracy, attachments, enclosures, dates, and signatures.
• Prepare accident, incident, violation, recurring, and special reports by researching and requesting information, creating files and control sheets, copying and distributing report documents, and checking completeness and accuracy.
• Maintain individual report logs, including assigning report or control numbers; research and compose report sections as directed; and independently prepare special and recurring reports.
• Extract report information from automated databases.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific benefits depend on position type and should be confirmed with the hiring agency.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed