Automotive Billing Clerk

Courtesy Chevrolet Phoenix•Phoenix, AZ

124d•$23 - $27

About The Position

Courtesy Chevrolet, a Courtesy Automotive Group dealership, is seeking an Automotive Billing Clerk to accurately and promptly process financial transactions related to vehicle sales and services. The clerk collaborates with Sales, Finance, Accounting, title clerks, and business managers to support the dealership’s billing processes and overall efficiency. Duties include processing vehicle deals, handling related documentation and checks, maintaining schedules and records, and completing required reports and checklists. Other responsibilities may be assigned as needed.

Requirements

Proven experience as a biller; automotive industry experience is required.
Strong understanding of billing processes and financial transactions.
Detail-oriented, with excellent organizational and multitasking abilities.
Effective verbal and written communication skills.
Proficiency with relevant billing and invoicing software applications.
Willingness to submit to a pre-employment drug screen and background check.
Valid driver's license and clean driving record.

Nice To Haves

Experience with CDK Global.

Responsibilities

Initiate and process payoff checks each morning.
Coordinate with the Finance department to gather information related to car deals.
Communicate effectively with the Accounting team to streamline information exchange.
Review car deals pending in Accounting after the specified period and address them.
Ensure the accuracy of the inventory schedule and submit Journal Vouchers to the CFO before posting.
Process and post car deals according to established procedures.
Retrieve car contracts for review and approval by the business manager.
Provide title work to title clerks for processing.
Gather copies of aftermarket products related to car sales and deliver them to the appropriate people.
Confirm check requests are properly set up within each car deal and retain copies for record-keeping.
Scan and upload car deals into online software for documentation and archival purposes.
Record notes for car deals requiring attention or involving flagged issues.
Review Customer Acquisition Cost (CAC) deals to confirm funds are available before posting.
Submit dealership fleet title work to the designated dealership business manager.
Complete each car deal checklist and provide sign-off as required.
Review and maintain clean schedules in the automotive sector.
Process and issue sales lead checks to relevant recipients.
Communicate schedule notes to business managers for awareness and action.
Run a commercial vendor inventory management report and address identified discrepancies.
Prepare and submit the monthly sales tax report to the business manager by the specified date.