Automotive Biller / Billing Clerk

Scharmach Automotive Group•Tacoma, WA

2d•$54,000 - $62,500•Onsite

About The Position

As a Biller at Scharmach Automotive Group, you will accurately process and finalize vehicle sales transactions while ensuring compliance with dealership policies and regulatory requirements. The role supports smooth financial operations and customer service through detailed deal review, billing, posting, reconciliation, and follow-up. The Biller works with sales, finance, accounting, and title staff to resolve discrepancies, complete documentation, support funding and registration processing, and maintain accurate and confidential deal records. The position also assists the accounting team with deal-related research, reporting, and other assigned duties.

Requirements

High school diploma or equivalent.
At least 2 years of experience in automotive billing, accounting, or a related role.
Strong knowledge of vehicle sales processes, DMV regulations, and tax compliance.
Proficiency in dealership management systems and accounting software.
Exceptional attention to detail and organizational skills.
Strong communication and problem-solving abilities.
Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Nice To Haves

Additional education in business or accounting.
Familiarity with Washington State vehicle registration and title requirements.

Responsibilities

Review new and used vehicle deal packages for complete documentation, accurate figures, required signatures, and appropriate approvals.
Verify sales prices, trade allowances, payoffs, taxes, fees, incentives, and finance products against supporting documents.
Work with the appropriate departments to correct discrepancies before finalizing deals.
Bill and post vehicle sales in the dealership management system, ensuring transactions are recorded to the correct accounts and vehicle inventory records.
Review deal postings for accuracy, process approved corrections, and maintain organized records supporting account reconciliation and month-end closing.
Process cancellations for service contracts, GAP coverage, and other finance products; verify required documentation, calculate applicable refunds, and coordinate payments to customers or lienholders.
Prepare and reconcile remittances to finance product providers and ensure amounts agree with dealership records and payments are submitted on time.
Reconcile lender reserve statements and post related payments, adjustments, and chargebacks to the appropriate accounts; research and resolve discrepancies.
Post incoming lender funding and reconcile amounts received against deal balances, identifying shortages, fees, or other differences requiring follow-up.
Track outstanding paperwork and unresolved issues, communicating with sales and finance staff to keep deals moving through the billing process.
Coordinate with accounting and title staff to ensure deal information is consistent and complete for funding, payoff, and registration processing.
Maintain accurate deal files and protect confidential customer and dealership information.
Follow dealership procedures and assist the accounting team with deal-related research, reporting, and other duties as assigned.