Automotive Billing Clerk
About The Position
Krause Auto Group is seeking a dependable, detail-oriented, and organized Billing Clerk to support dealership operations. The role ensures vehicle deals are processed accurately, title work is completed on time, and transactions comply with dealership and DMV requirements. The clerk processes new, used, wholesale, and dealer trade vehicle deals; verifies paperwork; posts vehicle sales; prepares title and registration documents; and tracks outstanding documentation. The position also maintains records, supports audits and compliance reviews, handles deal- and title-related mail, and assists with other office tasks. The role offers opportunities for career growth within a family-owned, multi-brand automotive group that promotes from within.
Requirements
- High school diploma or equivalent required.
- Strong attention to detail and accuracy.
- Ability to multitask and meet deadlines in a fast-paced environment.
- Excellent organizational and communication skills.
- Professional and dependable work ethic.
- Team-oriented attitude and willingness to learn and grow.
- Ability to maintain confidentiality and handle sensitive information responsibly.
- Proficiency with Microsoft Office, including Excel and Outlook.
Nice To Haves
- Previous dealership billing or title experience preferred.
- Knowledge of DMV and title processes strongly preferred.
- Basic accounting or bookkeeping experience is a plus.
- Experience with dealership software such as CDK or Reynolds & Reynolds is a plus.
Responsibilities
- Process new, used, wholesale, and dealer trade vehicle deals.
- Verify deal paperwork for accuracy and completeness, and ensure required documents are included before processing.
- Post vehicle sales and finalize deal documentation.
- Communicate with sales and finance departments to resolve missing or incorrect information.
- Prepare and submit vehicle title and registration paperwork.
- Ensure compliance with state and local DMV requirements.
- Process title work promptly to avoid penalties or delays.
- Track and follow up on outstanding titles, registrations, and documentation.
- Communicate with customers, lienholders, and DMV offices as needed.
- Maintain organized deal jackets and records.
- File, scan, and manage dealership documentation accurately.
- Assist with dealership audits and compliance reviews.
- Handle incoming and outgoing mail related to deals and titles.
- Support office operations and additional administrative tasks as needed.
Benefits
- 401(k) with company match
- Dental and vision insurance available
- Paid vacation, PTO, and holidays
- Career advancement opportunities; the company promotes from within
- Employee discounts on vehicles, parts, and service
- Family-owned and operated culture
- Long-term career stability
- Supportive and team-oriented environment
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
