Automotive Billing Clerk

Courtesy Chevrolet Phoenix•Phoenix, AZ

About The Position

Courtesy Chevrolet, a Courtesy Automotive Group dealership, is seeking an Automotive Billing Clerk to accurately and promptly process financial transactions related to vehicle sales and services. The clerk will work with Sales, Finance, Accounting, title clerks, and business managers to support an efficient dealership billing process. Responsibilities may include the listed duties and other tasks as needed.

Requirements

Proven experience as a biller; automotive industry experience is required.
Strong understanding of billing processes and financial transactions.
Detail-oriented, with excellent organizational and multitasking abilities.
Effective verbal and written communication skills.
Proficiency with relevant billing and invoicing software applications.
Willingness to complete a pre-employment drug screen and background check.
Valid driver's license and clean driving record.

Nice To Haves

Experience with CDK Global is preferred.

Responsibilities

Initiate and process payoff checks each morning.
Coordinate with Finance to gather information related to car deals and communicate effectively with Accounting.
Review car deals pending in Accounting and address them after the specified period.
Maintain the accuracy of the inventory schedule and submit Journal Vouchers to the CFO before posting.
Process and post car deals according to established procedures.
Retrieve car contracts for review and approval by the business manager.
Provide title work to title clerks and submit dealership fleet title work to the designated dealership business manager.
Gather copies of after-market products related to car sales and deliver them to the appropriate people.
Confirm check requests are properly set up within each car deal and retain a copy for records.
Scan and upload car deals into online software for documentation and archiving.
Record notes for car deals requiring attention or involving flagged issues.
Review Customer Acquisition Cost (CAC) deals to ensure funds are available before posting.
Complete car-deal checklists and provide sign-off as required.
Review and maintain automotive schedules, and communicate schedule notes to business managers.
Process and issue sales lead checks to relevant recipients.
Run a commercial vendor inventory management report and address identified discrepancies.
Prepare and submit the monthly sales tax report to the business manager by the specified date.